Recruitment & Onboarding Specialist in Williamsville, New York at P & A Administrative Services, Inc

We’re looking for an enthusiastic, people-driven Part-Time Onsite Recruiting & Onboarding Specialist to lead the full hiring and onboarding journey. If you thrive on connecting great talent with meaningful opportunities and love being the welcoming face new hires depend on, this role is for you.

You’ll be the go-to person guiding candidates from “hello” to “hired,” ensuring every step feels smooth, professional, and engaging.

What You'll Do:

• Partner closely with HR to understand hiring needs and support overall talent strategies.
• Lead full-cycle recruiting: craft compelling job ads, review applications, screen candidates, schedule interviews, and support hiring managers throughout the process.
• Host interviews with managers, directors, and team leaders.
• Manage candidate communications—including offer letters, background checks, and onboarding instructions.
• Represent the company at job fairs and recruiting events.
• Build and maintain relationships with schools, community groups, and other sourcing partners.
• Ensure new hires are fully prepared for Day 1 with the right tools, access, and information.
• Lead engaging new hire orientation sessions covering culture, mission, values, and policies.
• Maintain and update learning & development systems and assign required trainings.
• Review, scan, and distribute incoming HR mail and documents.

What You Bring:

• Bachelor’s degree or equivalent HR generalist experience
• Previous recruiting and onboarding experience required
• Solid understanding of modern talent acquisition and L&D practices
• Friendly, outgoing, and collaborative mindset
• Proficiency with HRIS/Payroll systems, ATS platforms, and Microsoft Office
• Strong communication skills and the ability to coach, influence, and negotiate
• Excellent organization and time-management abilities—able to shift priorities quickly
• Self-starter who’s comfortable working independently in a fast-paced environment
• Exceptional attention to detail