Office Manager in Fairfax, Virginia at Reinventing Geospatial Inc

Reinventing Geospatial (RGi) is a recognized leader in delivering advanced geospatial solutions for Defense, Intelligence, and Federal clients. We don’t simply fill roles, we build teams of high performers and leaders who drive immediate and lasting impact. Innovation is at the heart of everything we do, powered by people who thrive at the intersection of passion and performance. At RGi, you’ll collaborate with bold thinkers, contribute to cutting-edge solutions, and tackle meaningful challenges from day one.

We are seeking an experienced, highly organized Office Manager to oversee the day-to-day operations of our offices and create an exceptional workplace experience for employees, leadership, and visitors. This is a full-time, in-office position requiring someone who is proactive, resourceful, and takes pride in keeping the offices operating seamlessly. The ideal candidate is a self-starter who takes ownership, is accountable for results, exercises sound judgment, reads the room, and anticipates needs before they arise.

Our culture is defined and anchored by three pillars:

Energy: We bring passion, purpose, and urgency to our work.

Edge: We take initiative, embrace growth, and step outside our comfort zone.

Execution: We get things done smartly, decisively, and with real results.

If you're the kind of person who leads with initiative, thrives in a fast-paced environment, and is eager to create real impact, we want you on our team.

• Own the day-to-day operations of the offices, ensuring a clean, organized, efficient, and professional work environment.
• Open and close the office while managing daily operations, office communications, visitors, mail, and calendars.
• Maintain office and kitchen supplies, including snacks, beverages, coffee service, and coffee machine maintenance, while coordinating onsite meals, catering, and meetings.
• Manage billing, invoices, expense reporting, operational metrics, administrative reporting, and organized records with accuracy and attention to detail.
• Coordinate vendors, building management, maintenance, repairs, office services, and workspace preparation for new hires.
• Support onboarding logistics, administrative projects, special initiatives, corporate events, office activities, and team offsites.
• Provide regular updates on priorities, progress, and action items while continuously improving office processes, organization, and efficiency.
• Handle phone calls, emails, and written communications professionally, ask thoughtful clarifying questions, and ensure alignment on priorities and outcomes.
• Thrive in a fast-paced, high-pressure environment by adapting to shifting priorities, reading the room, and maintaining composure.

• U.S. citizenship required.
• High school diploma required; bachelor’s degree preferred.
• 3+ years of office management, executive support, or administrative experience.
• Excellent written and verbal communication skills with a personable yet professional approach.
• Strong organizational, time management, multitasking, and attention-to-detail skills.
• Proficiency with Microsoft Office Suite.
• Experience managing vendors, consultants, and external business relationships.
• Proven ability to work independently, solve problems, prioritize competing demands, and drive work forward.
• Demonstrated ownership, adaptability, emotional intelligence, versatility, conscientiousness, and a big-picture mindset.

• Holds themselves accountable and consistently delivers high-quality results.
• Experience planning and coordinating meetings, events, offsites, and office functions.
• Anticipates needs, proactively solves problems, and exercises sound judgment and discretion.
• Demonstrates emotional intelligence and a positive, professional presence that strengthens company culture.
• Takes full ownership of office management responsibilities and consistently follows through without reminders.