Administrative Assistant (Medical Services) in Arcadia, Florida at RecSol Recovery Solutions, LLC

As an Administrative Assistant supporting Medical Services, you’ll play an important role in helping ensure individuals served receive the medical care they need. You’ll coordinate and schedule offsite medical appointments, review provider orders and referrals, track services and follow-up, and work closely with internal teams and outside healthcare providers. This role is ideal for a highly organized, detail-oriented professional who enjoys coordinating moving parts and ensuring appointments, services, and documentation are handled accurately and timely.

What You’ll Do

• Coordinate and schedule offsite medical appointments and services for individuals served based on provider orders and referrals.
• Review provider orders and referral information to ensure appointments are scheduled accurately and timely.
• Enter, update, and monitor referrals and appointment information in applicable systems.
• Maintain accurate and current consult, referral, and transportation/trip logs.
• Coordinate with outside medical providers, internal clinical teams, transportation services, and other stakeholders to facilitate offsite appointments.
• Track scheduled appointments and follow up on referrals, services, or documentation that remain outstanding.
• Ensure appointment information, provider information, dates, times, and related records remain accurate and up to date.
• Maintain appropriate documentation and ensure accurate accounting of disclosures when Protected Health Information (PHI) is shared with outside entities.
• Follow organizational policies and applicable privacy, confidentiality, and documentation requirements.
• Provide timely communication regarding appointment changes, cancellations, follow-up needs, and other scheduling issues.

What We’re Looking For

Education

• High School Diploma or equivalent (required)

Experience

• Minimum of one (1) year of clerical or administrative experience (required)
• Proficiency in Microsoft Office Suite (required)

Why Join Us?

As an Administrative Assistant, you’ll be at the heart of our operations, ensuring our teams are supported and our workflows run smoothly. This role offers opportunities to grow your administrative skills, contribute to a collaborative environment, and make a meaningful impact on the success of our facility.

Ready to make a difference and bring your organizational skills to our team? Apply today to join us as an Administrative Assistant!

Perks and Benefits

In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing, including:

• DailyPay
• Tuition Assistance
• Employee Assistance Program (EAP) including free counseling and health coaching
• Company paid life insurance
• Tax free Health Spending Accounts (HSA)
• Wellness program featuring fitness memberships and product discounts
• Pet insurance
• Discount and reward programs for Theme Parks & Attractions, Hotels, Rental Cars, Water Parks, Virtual Events & Shows, Movie Tickets, Gift Cards, and more.

*Eligibility for perks and benefits varies based on employee type and length of service.

You Matter

From top to bottom, we are a company of caregivers. If there is one unifying characteristic of everyone at Recovery Solutions, it is the deep desire to make a difference by helping society’s most vulnerable and often overlooked individuals.? Every day our team has the distinct honor and responsibility to show up with non-judgmental compassion to provide hope and healing to those who need it most.

For those of you whose calling it is to serve others, this is your moment. Your chance to join our family and be a part of our mission to care for those desperately in need, and to do your part to heal the world, one patient at a time.

We encourage you to apply! If you are excited about a role but your experience doesn’t seem to align perfectly with every element of the job description, we encourage you to apply. You may be just the right candidate for this, or one of our many other roles.

We are an Equal Employment Opportunity Employer

We celebrate a variety of backgrounds and are committed to creating an inclusive environment for all employees.

Deadline to apply to this position is contingent upon applicant volume. Those positions located in Colorado will have a specific deadline posted in the job description.

We are an Affirmative Action Employer in accordance with applicable state and local laws.