Coordinator, Sports & Group Accounts in United States Embassy at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Coordinator, Sports & Group Accounts based in the United States.

Join a dynamic travel and sports operations team where you'll help deliver exceptional group travel experiences for clients across sports, entertainment, corporate, and special events. This role combines strategic sourcing, vendor negotiations, client relationship management, and operational coordination to ensure seamless travel logistics from planning through execution. Working in a fast-paced, remote environment, you will collaborate with internal stakeholders and industry partners while contributing to the continued growth of a thriving group travel division. If you are highly organized, relationship-driven, and passionate about travel, hospitality, and sports, this opportunity offers the chance to make a meaningful impact on high-profile group experiences.

• Coordinate group travel operations for a diverse portfolio of clients, ensuring seamless planning, execution, and exceptional service throughout each engagement.
• Identify new business opportunities within the group travel market while supporting strategic initiatives to expand the division's services and client base.
• Source hotels and travel accommodations, prepare bid comparisons using CVENT, negotiate favorable rates and concessions, and manage the full contracting process.
• Maintain organized digital files, prepare and review contracts, RFPs, and travel documentation, while tracking key milestones and contractual deadlines.
• Manage opportunities and client data within Salesforce, maintaining accurate pipelines, reporting, and operational records.
• Build and maintain strong relationships with hotels, travel partners, venues, and industry stakeholders to support successful client outcomes.
• Collaborate with finance teams on reporting, commissions, hotel reconciliation, and operational analytics while providing regular project updates to leadership.
• Support day-to-day travel operations, assist with client communications, resolve logistical challenges, and contribute to continuous process improvements.

• Bachelor's degree in Business, Sports Management, Marketing, Hospitality, or a related field.
• 3–5+ years of experience in group travel, hospitality, sports operations, business development, hotel sales, or a related industry.
• Strong understanding of group travel logistics, including hotel sourcing, air travel, ground transportation, catering, meeting space, and event coordination.
• Proven experience negotiating hotel contracts and managing vendor relationships to achieve favorable commercial outcomes.
• Familiarity with major hotel brands and industry best practices within the hospitality sector.
• Experience using CVENT, Salesforce, Microsoft Office, and Google Workspace.
• Excellent organizational, analytical, negotiation, presentation, written, and verbal communication skills.
• Strong interpersonal abilities with a customer-focused mindset and the capacity to manage multiple priorities in a fast-paced environment.
• High attention to detail, sound judgment, professionalism, and the ability to work independently in a remote setting.
• Existing industry relationships or an established professional network within sports, hospitality, or travel is considered an asset.

• Fully remote work environment with home office flexibility.
• Opportunity to work with leading organizations across sports, entertainment, corporate, and group travel industries.
• Collaborative, team-oriented culture focused on excellence, innovation, and professional development.
• Exposure to high-profile travel programs and strategic client engagements.
• Career growth opportunities within a rapidly expanding travel and sports marketing organization.
• Dynamic role offering diverse projects, cross-functional collaboration, and ongoing learning opportunities.