Office Coordinator in San Francisco, California at Studio Gang

Studio Gang is seeking a full-time Office Coordinator to join our creative, collaborative team in San Francisco. The Office Coordinator manages day-to-day office operations, coordinates and leads programs and events for our SF team, and provides administrative support to office leadership.

This role requires the ability to take ownership over tasks with a high level of initiative and follow-through, a strong sense of prioritization to balance various responsibilities, and excellent communication skills. The Office Coordinator will support design teams, studio leadership, and visitors in San Francisco while collaborating remotely with operations teams across our three other offices, including HR, IT, Legal, Finance, and Marketing and Communications.

This position reports to the Principal-in-Charge of the San Francisco office.

Responsibilities

• Manage day-to-day office operations including reception, answering phones, handling shipping and deliveries, and restocking supplies
• Assist Principals in San Francisco with administrative needs including travel, scheduling, meeting coordination, expense reporting, and presentation support
• Lead and coordinate office events including studio parties, retreats, tours, and workshops
• Act as the primary point of contact for building management, custodial services, landlords, vendors, and contractors
• Conduct security and fire safety training, including assignment of keys and fobs
• Coordinate AV setup and troubleshooting with Studio Gang’s IT Team
• Maintain a welcoming, organized, and professional work environment
• Provide meeting support including tech support, refreshments, and catering as needed.
• Support office events including weekly pin ups, open houses, and tours.
• Help maintain a clean and safe environment by encouraging participation in shared maintenance responsibilities
• Assist the HR Team with onboarding new employees and coordinating departures
• Assist the Marketing and Communications team with business development coordination, speaking engagements, and client visits as needed.
• Assist the Finance Team by reconciling credit cards, managing building invoices, and other financial tasks as identified

• Bachelor’s degree preferred; 3-5 years of related experience required
• Detail-oriented with excellent time management skills
• Ability to act on own initiative, work collaboratively, and ask questions
• Ability to provide reliable and consistent support in a dynamic environment
• Excellent organizational and multi-tasking skills
• Ability to maintain the highest level of confidentiality, exercise sound judgment, and demonstrate diplomacy and professionalism
• Proficiency in Microsoft Office Suite and Adobe Creative Suite

This position is a full-time in person position. This position is based in our San Francisco office.

Benefits
Studio Gang provides a generous and competitive benefits package, including medical, dental, and vision coverage, as well as HSA and FSA options. Employees receive a minimum of 15 days of paid time off annually, with increases based on experience and tenure. The Studio also offers a 401(k) program featuring an annual Studio-sponsored Safe Harbor contribution. Additionally, all employees are eligible for discretionary bonuses and profit sharing, determined by individual performance and Studio profitability.