Executive Assistant/Project Administrator in Warrenton, Virginia at 123

Position Summary

Gaithersburg Architectural Millwork is seeking a highly organized, detail-oriented Executive Assistant / Project Administrator to support company leadership and project teams in a fast-paced environment.

The ideal candidate is a proactive professional who thrives in a fast-paced construction and manufacturing environment, can manage multiple priorities, and possesses exceptional communication and organizational skills.

Key Responsibilities

• Manage executive calendars, meetings, travel arrangements, and schedules.
• Take meeting minutes and track action items to completion.
• Provide administrative support along with project support.
• Maintain project documents and correspondence.
• Prepare and distribute project submittals with accuracy.

Qualifications

• Experience in executive support, project coordination.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint,Teams).
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.

Preferred

• Experience in construction, architectural millwork, manufacturing, or related industries.
• Familiarity with project management software such as Procore, Bluebeam, or similar platforms.
• Experience in the construction industry is a plus.

Key Competencies

• Organization and Time Management
• Problem Solving
• Professional Communication
• Customer Service
• Team Collaboration
• Adaptability
• Initiative and Follow-Through

Why Join Us?

At Gaithersburg Architectural Millwork, you'll be part of a team that creates exceptional custom millwork and cabinetry for high-profile projects.