Controller in Newark, New Jersey at Haddad Plumbing & Heating

Haddad Plumbing and Heating Inc. is seeking a Controller to join our team at our headquarters in Newark, New Jersey. The Controller will be responsible for overseeing all accounting and financial operations of the organization. This role will lead the Finance team, including Finance Manager, Accounts Payable, Accounts Receivable, Payroll, and all aspects of the Finance Department. The ideal candidate will demonstrate exceptional leadership skills, mathematical aptitude, organizational capability, and written and verbal communication skills. The Controller will work in close partnership with the CFO to ensure effective management of all financial aspects of the company. Training is an integral part of this role. The candidate must master all aspects of the department in order to lead and train the other personnel under its charge.

Responsibilities: 

Financial Management and Reporting:  

• Oversee all accounting departments including Finance Manager, Accounts Payable, Accounts Receivable and Payroll.
• Ensure all receiving is done correctly by the purchasing department to aid finance in precise job costing.
• Review budgets and forecasts for each project prepared by the Finance Manager.
• Develop and maintain project budgets, forecasts, and cost reports.
• Monitor project profitability and identify financial risks and opportunities.
• Ensure accurate revenue recognition and percentage of completion of accounting.
• Review and analyze all reports prepared by the Finance Manager for outside accounts in timely and accurate monthly, quarterly, and annual financial statements.
• Manage and review all month-end and year-end close out process for bank accounts, credit cards, Accounts Payable and Accounts Receivable.
• Manage, monitor and ensure all vendor accounts are properly maintained and accurately reconciled weekly and monthly.
• Analyze financial results and provide management with reports on profitability, margins, and cost controls.
• Prepare and monitor cash flow forecasts and manage working capital.
• Review all AIA billing before it is sent to customers to ensure all labor and material is billed properly.
• Ensure Finance Manager and Accounts Receivable departments submit all billing (both service and AIA billing) timely to customers.
• Communicate and work with vendors to ensure timely payments and no holds are on accounts.
• Manage cash flow to ensure project funds are allocated to the proper vendors for job materials.
• Monitor all incoming receivables to ensure proper allocation for job materials and overhead costs.
• Prepare financial analyses and reports for executive management.

Job Costing and Project Accounting:  

• Monitor job costing for service and project work, including labor, materials, equipment, and subcontractors
• Review work-in progress (WIP) schedules and percentage-of-completion reporting
• Identify areas with over budget costs and billing issues
• Work with operations and Project Managers to properly prepare accurate monthly job requisitions for billing

Budgeting and Forecasting:  

• Lead and prepare annual budgeting and periodic forecasting processes for review with management
• Track actual results versus budget and present to management with detailed findings
• Provide management with pricing support for labor rate analysis and overhead allocation
• Ensure accurate allocation of labor, equipment, materials, and overhead costs.
• Meet with Project Managers to evaluate project progress.
• Meet with management with weekly, monthly, and annual budget reports to analyze job profitability and financial status.

Compliance and Control:  

• Ensure compliance with tax requirements
• Work closely and coordinate with outside accounting firms to maintain accurate books and records and for quarterly and annual financial reports
• Maintain strong internal controls and processes for the Finance Team
• Work with outside auditors for insurance audits.
• Work with outside brokers for insurance renewals, obtaining loss runs, providing payroll estimates, job estimates, and annual revenue estimates.
• Ensure jobs and processes are properly set up in Sage.
• Review all lien waivers and project specific documents prepared by the Finance Manager.
• Ensure the Finance Manager provides all necessary documents (lien waivers, insurance certificates etc.) to the client for payment release.
• Ensure no billing deadlines are missed.
• Ensure all billing is provided to management at least ten (10) days prior to submission due date for proper review and billing.
• Review all billing prior to submission to clientele

Payroll and Labor Cost Oversight:  

• Oversee payroll processing.
• Review weekly payroll reports to ensure accuracy
• Ensure accurate labor allocation to jobs and departments.
• Monitor overtime, burden rates, and labor efficiency.
• Prepare and analyze labor reports for presentations to management.

Cash Flow and Treasury Management:

• Monitor and analyze all company and project cash flow requirements.
• Provide management with weekly, monthly, quarterly, and annual reports of cash flow requirements.
• Oversee all Accounts Payable to ensure compliance with proper payment schedules.
• Coordinate with lenders, bonding companies, and financial institutions as needed.
• Monitor bank accounts daily and provide management with a daily report for actual cash on hand.
• Monitor all credit cards to ensure proper payments; charges and credits are all properly allocated.

System and Process Improvement:  

• Monitor and manage the Finance Department and optimize accounting and job-cost systems (Sage 100 Contractor) 
• Improve financial processes, reporting automation, and internal workflows.
• Review, modify, or prepare as necessary for a standard operating procedure book for all processes of the Finance Department.
• Manage and monitor all support system integrations between accounting, field operations, and billing.

Leadership and Collaboration:  

• Supervise and train accounting staff; Accounts Payable, Accounts Receivable, and Finance Manager.
• Serve as a financial partner for ownership, operations, and project management teams.
• Provide financial guidance to all areas of the company.

Requirements:

• Bachelor's degree in accounting or finance is required
• Experience in the construction industry and knowledge of A|A requisitions
• 7+ years of related experience is required
• Strong understanding of job costing and project-based accounting
• Strong knowledge of internal controls and accounting guidelines
• Proficiency with Microsoft Office and accounting software
• Experience with Sage 100 Contractor (preferred) 
• Experience in construction, plumbing, HVAC, or other skilled trades preferred
• A valuable record of improving financial results

About Haddad Plumbing and Heating Inc.:

Haddad Plumbing and Heating Inc. is a commercial plumbing and HVAC company dedicated to:
Providing premier workmanship and consistent delivery of reliable plumbing, heating, and HVAC systems. We deliver expertise and professionalism in a competitive marketplace, using innovative techniques and tools to enhance productivity and efficiency, and meet crucial deadlines. Our goal is to deliver better cost returns that will deliver greater value.

When Haddad Plumbing & Heating Inc. is awarded a new construction project, our managers apply their expertise to present a comprehensive proposal that meets all requirements. Our in-house drafters then create technical designs and plans to be used by construction engineers. Project managers work closely with the general contractor and team of supervisors to ensure that the project remains on schedule without sacrificing quality work. Finally, our team of project managers with plumbing and HVAC supervisors coordinate when and how plumbing and HVAC systems are synergized and implemented.

 With all projects, our goal is to earn our clients’ trust to be their plumbing and HVAC contractor of choice, now and in the future. Our success is measured by achieving our clients’ vision and objectives for the project, but going above and beyond their expectations as guided by our core values.

Here at Haddad Plumbing and Heating Inc., we earn this privilege with our clients by providing best-in-class service, value, and quality in every project.

Haddad Plumbing and Heating Inc. includes benefits such as health care, paid time off and retirement savings.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, stand, talk and listen. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type and Expected Hours of Work
This is a full-time position with working hours scheduled from Monday to Friday, 8:00 am – 5:00 pm.

Travel
No travel is expected for this position.

Compensation:
$135,000 - $150,000