Office Manager in Bethesda, Maryland at Potomac

At Potomac, we’re not for everyone—and that’s by design. We attract people who think critically, communicate clearly, and execute with urgency. People who care deeply about their work and don’t need handholding to make things happen. 

We’re a boutique tactical asset manager with a differentiated product that serves the independent broker-dealer and RIA channel

Headquartered in Bethesda, MD, we combine institutional-grade investment expertise with a quantitative process that is Built to Conquer Risk®. 

The Office Manager oversees the day-to-day administrative and operational functions of the office, ensuring an organized, efficient, and professional workplace environment. This role manages office operations, vendor relationships, facilities coordination, and administrative support functions.

What You'll Do

• Oversee daily office operations and administrative processes
• Manage kitchen and office supplies, vendors, facilities, and equipment
• Maintain kitchen and common areas
• Coordinate onboarding logistics for new hires
• Enforce office policies, procedures, and operational standards
• Support execution of meetings, events, and company activities on site
• Manage relationships with building management and service providers
• Assist with expense tracking, invoices, and office budgets
• Support HR and recruiting logistics as needed
• Identify and implement process improvements to improve efficiency
• Responsible for parking passes and key fobs
• Ensure furniture and office equipment is kept in line and up to date

Qualifications

• 5+ years of office management or administrative operations experience
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office
• Ability to work independently and manage competing priorities
• Experience supporting professional services or financial firms preferred

Preferred Traits

• Operationally disciplined
• Highly organized and detail-oriented
• Service-oriented mindset
• Strong follow-through and accountability
• Positive and professional demeanor

Potomac is not your typical asset manager. We cut through the industry BS with brutal transparency and an obsession with execution. If you’re looking for a slow pace and low volume, this isn’t for you.

If you want to drive, build, and scale, this is your shot.

• Medical insurance
• Vision insurance
• Dental insurance
• Health savings account option
• 401(k) & other retirement benefits
• Paid maternity leave
• Paid paternity leave
• Commuter benefits
• Disability insurance
• Paid time off