Payroll Assistant at Denu Consulting Group Inc – Ontario, California

Job Summary

Payroll is responsible for coordinating all employee information and incorporating the information into payroll and benefits. Pays employees and compiles payroll information by managing payroll preparation; completing reports; maintaining records.

Monday-Friday 8:30am-5:00pm

Essential Functions

Maintains payroll information by designing systems, directing the collection, calculation, and entering of data.

Prompt data entry for all employee information into system and back-up to employee responsible for logging of visits pertaining to payroll.

Prompt data entry for all employee information into software for payroll and deduction purposes.

Assists payroll company or is responsible for any changes on codes, names and taxes.

Coordinates all manual changes with accounting firm, payroll company and other parties as directed by administration.

Promptly distributes copies of information as needed and initiates manual check request with proper form to Administrator for payroll check corrections and reports payroll errors after every payroll.

Maintains proper records, files and receipts for all offices in regard to payroll process and deductions.

Correlates information needed for distribution of W-2’s at the end of the year.

Maintains current contracts on contracted personnel for payroll purposes.

Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department transfers.

Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.

Prepares weekly, monthly, quarterly and year-end reports/summaries (gross payroll, hours worked, vacation, paid time off, sick days, disability, accrual, tax deductions, benefit deductions, etc.) for management.

Performs various journal entries, accounts reconciliations, and provides General Ledger support.

Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer’s social security, unemployment, and workers compensation payments.

Balances the payroll accounts by resolving payroll discrepancies.

Provides payroll information by answering questions and requests.

Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.

Maintain employee confidence and protects payroll operations by keeping information confidential.

Performs other necessary functions as assigned by the payroll manager.

Knowledge, Skill and Experience

Minimum Education (or substitute experience) required: Must possess a bachelor’s degree in finance/accounting or related field.

Minimum Experience required: Highly developed organizational, planning and management writing skills and oral communication skills and the ability to work effectively with others. Attention to detail. Problem analysis and problem resolution.

Skills Required:
Managing Processes
People Management
Data Entry Management
Reporting Skills
Compensation and Wage Structure
Benefits Administration
Workers Compensation
Employment Law
Developing Standards
Financial Skills
Accounting
Ability to meet the public and staff as a positive, friendly and professional representative of the agency.
Effective social interaction, communication and organizational skills and the ability to perform a variety of tasks efficiently.

Physical Job Description

Typical Working Conditions:
Typical office environment – no unusual exposures.
Equipment Used:
Computer keyboard and mouse, telephone, fax machine, copier.
Essential Physical Tasks:
Work at computer monitors for prolonged periods must guard against eyestrain and muscle pain.