Paralegal - Public Pension & Administrative Matters in Miami, Florida at Jones Walker LLP

Jones Walker LLP is seeking a detail-oriented and proactive Paralegal to support attorneys handling matters related to public pension systems and administrative proceedings. This position involves case support, document drafting, research, and coordination with clients, government entities, and administrative bodies. The ideal candidate will demonstrate strong organizational skills, sound judgment, and the ability to manage multiple matters in a fast-paced environment.

Key Responsibilities

• Assist attorneys in handling matters related to public pension systems, including disability retirement, forfeitures, benefit disputes, overpayment and collection matters, and survivor benefits.
• Draft legal documents including city ordinances, service provider contracts, correspondence, pleadings, affidavits, discovery requests and responses, and administrative filings, under attorney supervision.
• Manage case files from intake through resolution, including organizing and maintaining electronic client files in an orderly and accessible manner and ensuring deadlines are tracked and met.
• Conduct legal research on Florida statutes, administrative rules, and case law related to public retirement systems.
• Prepare exhibits, summaries, hearing binders, and other materials for administrative proceedings.
• Communicate professionally with clients, pension boards of trustees, administrative agencies, and opposing counsel.
• Review, summarize, and organize medical, employment, and financial records relevant to pension and disability claims.
• Assist attorneys in preparation for hearings, depositions, and meetings, including coordinating logistics and compiling materials.
• Arrange Zoom meetings, teleconferences, and in-person meetings, including preparation of agendas and materials in advance.
• Assist with travel arrangements and preparation of reimbursement forms as needed.

Qualifications

• Minimum three years of experience as a paralegal.
• Paralegal certificate preferred; Bachelor’s degree a plus.
• Experience working with government agencies or public sector clients preferred.
• Exposure to disability retirement or public retirement benefit claims preferred.
• Notary Public commission, including remote online notarization (Florida), preferred.

Skills and Competencies

• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple cases, priorities, and deadlines simultaneously.
• Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
• Strong analytical thinking and problem-solving abilities.
• Professionalism in handling sensitive and confidential client information and interacting with attorneys, service providers, city administrators, boards of trustees, and legislative or administrative bodies.
• Ability to work collaboratively with attorneys and firm personnel while exercising independent judgment when appropriate.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The Human Resources department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.