Communications & Events Coordinator in Tustin, California at Hurtt Family Health Clinic Inc

The Communications & Events Coordinator provides administrative and operational support for Hurtt’s marketing strategy and events. This position is responsible for supporting the production of various print and digital content in collaboration with the Grants Coordinator and Executive Team for the organization’s marketing, fundraising, and events. The Communications & Events Coordinator will plan and execute fundraising and events while maintaining existing relationships and building new relationships with donors, vendors, volunteers, and funders while liaising with public relations on marketing opportunities. This position serves as a key administrative resource by responding to volunteer inquiries, maintaining volunteer information and systems, supporting event planning and documentation, and assisting with events and volunteer activities. The Communications & Events Coordinator completes day-to-day activities and projects that support Hurtt’s overall mission, key messages, and goals as part of the marketing strategy.

This position is full-time with a schedule of Monday through Friday 8am to 5pm, with availability for weekends and after hours events as needed. This is an in-person role located on-site at our admin offices in Tustin, CA.

What You'll Do:

Job Responsibilities & Duties

· Support the development and execution of Hurtt’s marketing and communications strategy by coordinating projects, timelines, and materials that align with organizational goals, key messages, and brand standards. Chair the Communications & Branding Committee to support these efforts.

· Coordinate the production and distribution of print and digital communications including newsletters, flyers, brochures, presentations, social media content, event materials, and other organizational communications in collaboration with the Grants Coordinator and Executive Team.

· Plan, coordinate, and execute fundraising events, community events, and organizational activities, including timelines, logistics, vendors, materials, volunteers, and day-of event support.

· Support fundraising initiatives and donor engagement activities by assisting with event communications, donor materials, acknowledgements, outreach, and follow-up activities.

· Develop and maintain relationships with donors, vendors, volunteers, community partners, and funders to support successful events, fundraising initiatives, and community engagement opportunities.

· Coordinate volunteer activities and serve as a primary point of contact for volunteer inquiries, providing information, responding to requests, and facilitating volunteer participation in clinic activities when appropriate.

· Maintain accurate volunteer information, records, and systems, ensuring volunteer documentation, contact information, schedules, and participation records are current and organized.

· Coordinate with public relations and external partners to identify and support marketing, media, community engagement, and promotional opportunities that increase awareness of Hurtt and its services.

· Assist with the development of event and marketing materials, including invitations, signage, promotional materials, presentations, talking points, and other communications as needed.

· Coordinate event logistics and administrative requirements, including calendars, registrations, vendor communications, supplies, documentation, invoices, and post event follow up.

· Track and maintain marketing, event, fundraising, and volunteer documentation and records, providing administrative support and preparing reports or summaries as requested.

· Perform day-to-day administrative activities and special projects that support the Marketing strategy, fundraising efforts, community engagement, and overall mission and goals of Hurtt Family Health Clinic.

· Handle routine correspondence and other administrative tasks, as required.

What You'll Bring:

Minimum Qualifications

• Education: High School Diploma, GED, or equivalent
• Experience: 2-3 years of experience in marketing/communications or events
• Experience with social media platforms and branding for organizational marketing\. Detail oriented with the ability to coordinate schedules and event details to ensure smooth events
• Strong organizational skills in administration and events
• Ability to professionally represent Hurtt as an ambassador at community events, meetings. Etc.
• Experience in a Federally Qualified Health Center (FQHC) or community health setting preferred.