SENIOR ACCOUNTING ASSISTANT in Carson City, Nevada at State of Nevada (NV)

Accounting Assistants supervise and participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies.

Senior Accounting Assistant to join the Office of Fiscal Operations, Accounting Unit, in Carson City. This is an excellent opportunity for an accounting professional who thrives in a collaborative, fast-paced environment and is committed to supporting public education throughout Nevada.

In this role, you will play a key part in ensuring the accurate and efficient processing of funds that support educational programs across the State. Because this position assists with intermediate- to advanced-level accounting operations, experience with CORE.NV Financial & HR Systems (Advantage 4.0) is highly desirable.

Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

• Receive, review, verify, and process accounts payable and receivable documents.
• Receive payments, match payment to receivable due, and prepare receipts.
• Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.
• Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
• Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
• Develop spreadsheets for tracking, organizing, and reporting account related data.
• Perform data input and record, organize, track, report, and verify financial information.
• Reconcile bank statements, identify exceptions, and resolve routine problems.
• Compose correspondence and provide financial, accounting data, and other information.

Duties described at the previous level, AND:

• Process budget and accounting documents by encoding accounting distribution data.
• Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.
• Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.
• Assign a budgetary account code and post to revenue and receivable accounts.
• Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.
• Prepare and make daily deposits and balance monies, journals, and deposit forms.
• Reconcile internal accounting records and reports to Controller’s reports and balance and prepare documents to make reconciliation.
• Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.
• Access account information to respond to inquiries from clients or vendors.
• Perform related duties as assigned.
  

Duties described at the previous level, AND:

• Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.
  
• Provide detailed supporting documentation for grant reports, work programs, and budget preparation.
  
• Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.
  
• Calculate, verify, and prepare documentation for overtime, call-back, shift differential, standby pay, requests for hand typed checks, and special pay.
  
• Interpret and explain regulations, policies, procedures, and guidelines.
  
• Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.
  
• Authorize payments within designated authority.
  
• Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.
  
• Assist in developing procedures to implement or improve work processes.
  
• Perform related duties as assigned.

Essential duties include, but are not limited to:

• Assisting the Accountant Technician with Accounting Unit staff training
• Serving as the Department's payroll clerk, processor, and liaison
• Processing and tracking Internal Fund Notifications (IFNs)
• Ensuring the timely review and submission of stale claims
• Providing guidance to Accounting Unit staff and monitoring workflow processes
• Processing Level I payments for a variety of fiscal transactions
• Assisting with the maintenance of the Accounting Unit's electronic filing system
• Processing and submitting access request forms for Accounting Unit staff
• Allocating Bank of America Works travel and procurement transactions
• Performing other related duties as assigned
  

Knowledge, skills, and abilities required at the previous level, AND:

Knowledge of:

• Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
• Bookkeeping methods and procedures related to monitoring contracts and grant spending.

Ability to:

• Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.
• Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
• Review accounts documents prepared by others; reconcile accounts using automated systems.

Recruiter Contact Information: Dan LaBarbera, d.labarbera@admin.nv.gov