Operational Support / Administrative Assistant in Bellevue, Washington at The Evans Company

The Operational Support/Administrative Assistant performs a range of administrative tasks for a team of professionals in our Bellevue office. This person coordinates office activities and operations while providing clerical and organizational support to all departments. Responsible for accurately and efficiently supporting the overall operations of the company.

Duties/Responsibilities:

Administration/Customer Service

• Welcomes and directs visitors and clients (daily)
• Answers and transfers phone calls, screening when necessary (daily)
• Collects, organizes, and distributes mail to appropriate departments (daily)
• Manages the office email inbox and responds to vendors and tenants (daily)
• Maintains filing systems as assigned (weekly)
• Assists AP department with collating and mailing checks (biweekly)
• Assists with light office and janitorial upkeep (as needed)
• Performs other general clerical and secretarial duties as requested, which may include recordkeeping, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence (weekly)
• Occasional to frequent squatting, bending neck/waist, twisting neck/waist, pushing/pulling/lifting to 25lbs

Maintenance/Operations

• Coordinates scheduling, travel, and appointments with the maintenance team (daily).
• Logs maintenance requests and prints a daily report for the maintenance manager (daily).
• Maintains up-to-date tenant contact information and coordinates tenant notification inspections (as needed).
• Conducts product and service research (within skills and expertise) to assist with projects or inquiries (as needed).

Executive Support

• Provide high-level administrative support to business owners and partners (as needed).

This position reports to: Chief Financial Officer

Schedule: Full-time. M-F, 40 hours/week 8am-5pm

Hourly Pay: $24.00 - $28.00 based on experience

BASIC QUALIFICATIONS

• High School diploma/GED required
• Professional phone and front-desk skills
• Strong written communication
• Excellent organizational and recordkeeping skills
• Ability to prioritize and manage multiple tasks

EXPERIENCE

• Customer-facing work experience
• Experience in an office setting preferred
• Basic knowledge of accounts payable processes is a plus

• Proficient knowledge of Microsoft Office Suite
• Capable of learning new programs and technology

Benefits:

• Paid time off
• Employee assistance program
• Health insurance
• Dental insurance
• Life insurance
• Vision insurance

The Evans Company is an Equal Opportunity employer. All applicants will be considered for employment without regard to race, national origin, color, religion, sex, gender identity, sexual orientation, veteran status, or disability status.