Accounts Payable Specialist at EBS Recruiters LLC – St. Louis, Missouri

The Accounts Payable Specialist is responsible for full-cycle AP processing within a high-volume ERP environment. This role manages three-way matching, invoice coding, freight bill processing, vendor payments, and reconciliations while ensuring compliance with internal controls and company procedures. The ideal candidate is detail-oriented, analytical, and professional in vendor communications, with strong ERP and Excel skills.

Key Responsibilities

• Process vouchers using three-way match (PO, receipt, invoice), including coding with appropriate general ledger accounts and cost centers
• Verify, reconcile, and post invoices accurately within the ERP system
• Process small package and LTL freight invoices; analyze freight bills for overcharges and reconcile/file freight claims (e.g., FedEx, UPS)
• Download and review weekly carrier billing reports from vendor portals
• Prepare and process Accounts Payable checks and ACH batches
• Post ACH, auto-debit, and other electronic payments; process payments within vendor portals
• Reconcile vendor statements and investigate discrepancies related to purchase orders, contracts, invoices, or payments
• Maintain accurate AP records and documentation
• Run weekly bank reports and assist with payment reconciliation
• Ensure compliance with internal controls, approval workflows, and company procedures
• Communicate professionally with vendors to resolve issues in a timely manner
• Support additional duties as assigned as workflow evolves

• Minimum of five years of experience in an ERP environment
• Strong three-way match (3-way match) experience required
• Experience processing freight invoices and freight claims (small package and LTL)
• Moderate to advanced Excel skills, including pivot tables and lookups
• Proficiency in Microsoft Word
• Strong analytical and general accounting knowledge
• Excellent data entry and math skills
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills with strong grammar
• Ability to manage vendor relationships professionally
• Team-oriented with the ability to work collaboratively in a fast-paced environment