Asset Management Administrator at City of Oceanside – Oceanside, California
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About This Position
THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER
***THE CLOSING DATE FOR THIS POSITION HAS BEEN EXTENDED TO 1/30/26***
About Oceanside’s Water Utilities Department & Position Summary
The Oceanside Water Utilities Department is an innovative and forward-looking organization whose goal is to ensure ongoing access to safe and affordable drinking water, reliable wastewater collection and treatment services, and environmental sustainability by maintaining top talent, resource resiliency, dependability, and system efficiency.
The Department is recruiting for an Asset Management Administrator with expertise in Computerized Maintenance Management Systems (CMMS) to support the department’s efforts in tracking and maintaining critical infrastructure. The Asset Management Administrator is responsible for overseeing and advancing the City’s utility asset management program for water, wastewater, recycled water, and advanced water purification systems. This position administers the CMMS platform; ensures the accuracy and reliability of asset data; develops preventive and predictive maintenance programs; prepares analytical reports to support capital planning; and works closely with engineering, operations, field maintenance, and GIS staff to implement consistent practices across the Water Utilities Department. The role requires strong analytical skills, technical aptitude with asset management systems, and the ability to work collaboratively across divisions to support data-driven decision-making and long-term infrastructure reliability.
We are seeking a professional who understands the nuances of maintaining infrastructure in a public utility setting, has experience with asset management platforms such as Central Square Technologies EAM (formerly Lucity), Cityworks, Cartograph, Maximo or similar platform and is comfortable working with teams across multiple disciplines to align asset tracking of water and wastewater infrastructure with long-term maintenance and capital improvement planning strategies.
About Our System
The Oceanside Water Utilities Department owns and operates:
- Two wastewater treatment plants
- One water treatment plant
- One recycled water treatment plant
- One advanced water purification facility – Pure Water Oceanside!
- One groundwater purification facility
- Twelve reservoirs
- Dozens of booster pump stations and 34 lift stations
- Hundreds of miles of water and wastewater pipelines
We take pride in delivering high-quality services to our residents and are committed to sustainable, forward-thinking development.
You should be excited about this opportunity because you will…
- Have a Meaningful Impactby building a modern, data-driven asset management program that improves system reliability, reduces failures, and supports long-term utility planning for the City of Oceanside.
- Work in a Collaborative Team alongside operators, GIS specialists, field crews, engineers, and leadership to strengthen how the City manages critical water, wastewater, recycled water, and pure water assets.
- Grow Professionally by leading CMMS enhancements, integrating GIS and SCADA data, and shaping asset management practices across the Department.
- Advance Preventive Maintenance Programs by developing schedules, analyzing asset trends, and helping the City transition toward predictive maintenance and long-range capital planning.
- Partner with Field Staff, Supervisors, Consultants, and Other Departments to improve data quality, streamline workflows, and support city-wide infrastructure management initiatives.
- Train, Support, and Guide Staff in the effective use of CMMS tools, field data collection, and asset data standards, helping elevate asset management maturity across the organization.
- Leverage Your Technical Expertise in asset lifecycle planning, condition assessment, maintenance optimization, and utility infrastructure systems to support operational excellence and regulatory compliance.
Who we are looking for…
Key Responsibilities
- Administer and optimize the City’s asset management and CMMS platforms, ensuring accurate, complete, and standardized asset inventories across water, wastewater, recycled water, and stormwater systems.
- Collaborate closely with field maintenance, supervisors, plant operators, electricians/SCADA, engineers, and GIS staff to document asset installations, failures, repairs, pipeline breaks, inspection results, and preventive maintenance activities.
- Develop and manage recurring preventive maintenance schedules, track asset condition and performance, and identify assets nearing end of life using risk-based prioritization methods.
- Oversee the organization and integration of historical records, O&M manuals, specifications, as-built data, and condition assessment results to support long-term asset lifecycle management.
- Establish and manage quality assurance and quality control (QA/QC) workflows for timely updates to GIS maps, asset attribute updates, maintenance records, and new asset entries.
- Perform ongoing QA/QC of CMMS and GIS asset changes, ensuring consistency with City standards, as-built drawings, and real-world field conditions.
- Produce clear, actionable reports, dashboards, and analytics to support capital improvement planning, regulatory compliance, staffing and resource forecasting, and operational decision-making.
- Communicate asset performance trends, risks, and emerging infrastructure needs to supervisors, engineers, and management, and prepare written recommendations for maintenance strategies, rehabilitation, or capital investment.
- Coordinate integration between CMMS, GIS, SCADA, financial systems, and other City platforms to ensure efficient data flow and alignment with City-wide asset management practices.
- Train and support staff on CMMS use, data entry standards, field data collection tools, and asset hierarchy requirements to promote consistency and continuous improvement.
- Develop asset management policies, condition assessment programs, service level targets, and long-range renewal and replacement strategies.
- Evaluate and recommend new tools, technologies, and methodologies to enhance asset reliability and predictive analytics.
Apply Today!
Be a part of a city that values innovation, sustainability, and community engagement. Together, let’s build a thriving future for Oceanside!
Knowledge of:
- Principles and practices of asset management concepts
- Complex principles and practices of water utility including applicable planning, and construction facets
- Techniques of public agency budget administration
- General principles of public administration and management related to the implementation and evaluation of programs, operations and services
- Applicable laws, codes and regulations
- Principles and practices of research and statistical analysis;
- Principles and practices of project management, contract management, and risk assessment;
- Methods and techniques for data collecting, record keeping, and report preparation and writing
Ability to:
- Evaluate operational and administrative problems and formulate effective strategies and solutions
- Interpret and apply laws, codes, regulations, policies and procedures
- Gain cooperation through discussion and persuasion
- Perform a variety of tasks related to asset management programs; plan, organize, implement, and manage projects and studies;
- Interpret and analyze data to identify patterns, make projections and recommendations, and form independent judgments;
- Communicate clearly and concisely, both orally and in writing;
- Establish and maintain effective working relationships with other employees and those contacted in the course of the work.
Experience and Training
Experience: Five years of asset management experience including at least two years with supervisory or project management responsibilities in water utility, public works operations environment or a comparable industry.
Training: A Bachelor’s degree from an accredited college or university in business administration, urban planning, geographic information systems, civil engineering, computer sciences or a related field.
License/Certificate:
- Possession of, or ability to obtain and maintain, an appropriate, valid California driver’s license.
Associate Water Asset Manager (AWAM) or Professional Water Asset Manager (PWAM) certification is desirable
Environmental Conditions: Work is performed primarily in an office setting with the majority of time at a computer workstation, and involves occasional visits to work sites. This is a position with moderate physical exertion requirements.
Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time.
Selection Process: All properly completed applications and supplemental questionnaires will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Failure to provide all required application material will result in disqualification from the selection process. The process may include any combination of a written exam, oral exam, application appraisal based on training and experience, and/or skills assessment to further evaluate job related experience and skills. Candidates who successfully complete the selection process will be placed on an eligibility list and will remain eligible for employment consideration for a minimum of six months.
RESUMES ARE NOT ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE A RESONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTINIG AN APPLICATION.
THE PROVISIONS IN THIS BULLETIN DO NOT CONSITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.