ADMINISTRATIVE SERVICES MANAGER - DEVELOPMENT SERVICES in San Marcos, California at City of San Marcos
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Job Description
Salary: $118,559.71 - $164,064.78 Annually
Job Type: Full Time
Department: Development Services
Opening Date: 05/26/2026
Closing Date: 06/09/26
Location: San Marcos, CA
Job Number: 2026 - 35
FLSA: Exempt
Description: SUMMARY DESCRIPTION
The City is seeking an experienced and collaborative leader to serve as Administrative Services Manager within the Development Services Department. This position provides leadership for the department’s administrative team and oversees the operational, project coordination, and business support functions.
Working under the direction of the Development Services Director, the Administrative Services Manager will lead administrative operations through process improvement, workflow coordination, operational analysis, and strategic support initiatives. The position plays a key role in enhancing efficiency, consistency, compliance, and customer service across the department.
The ideal candidate will be a strong organizational leader with experience in administrative operations, project management, and business process improvement, along with the ability to build collaborative relationships and support complex, fast-paced technical operations.Key Responsibilities
This position provides leadership and oversight of departmental administrative operations and staff while supporting the effective delivery of Development Services programs and projects. Responsibilities include managing administrative functions, coordinating operational and project support activities, improving business processes and workflows, monitoring performance and compliance, supporting budget and contract administration, and implementing organizational and technology improvements that enhance efficiency, consistency, and customer service.
Knowledge & Skills
Knowledge of administrative operations, business services, project coordination, workflow analysis, process improvement, and staff supervision. Experience working in a technical construction and engineering environment is highly desired. Skilled in operational planning, records and contract administration, budget tracking, data analysis, performance measurement, policy and procedure development, and the use of modern business systems and office technologies. Strong communication, organizational, and customer service skills are essential.
AbilitiesSuccess in this role requires strong leadership, organizational, and analytical skills within a fast-paced technical environment. The ideal candidate is capable of managing multiple operational priorities and projects while supporting efficient and customer-focused departmental services. This position requires the ability to evaluate workflows and operational challenges, develop practical solutions, and implement process improvements that enhance efficiency, consistency, and service delivery. The role also requires effective communication and collaboration with staff, leadership, and stakeholders, along with the judgment, initiative, and professionalism necessary to support complex departmental operations and organizational goals.
Highly Desirable
- Lean Six Sigma, or similar process improvement training/certification
- Experience with ERP, permitting, HRIS, document management, or workflow automation systems
- Experience developing SOPs, dashboards, KPIs, and service metrics
- Experience leading cross-functional change efforts
RECRUITMENT TIMELINE:
| APPLICATION PERIOD | Applications accepted beginning May 26, 2026 |
| OPEN UNTIL FILLED | Applications must be received by 4:00pm, June 9, 2026 |
| FIRST ROUND INTERVIEWS | June 22, 2026 |
| SECOND ROUND INTERVIEWS | July 26, 2026 |
Please review the following job description for the Administrative Services Manager.
Benefits:
Vacation Leave – A new employee will accrue eighty (80) hours of vacation per calendar year for the first two years of service, one hundred, twenty (120) hours for years three through five, one hundred, sixty (160) hours for years six through ten and two hundred (200) hours after eleven years. Vacation accrual begins immediately; however, a new employee is not eligible to take vacation leave until the completion of six (6) months of service with the City.
Sick Leave – A new employee will earn ninety-six (96) hours of sick leave each year.
Bereavement Leave - Employees are eligible to use up to 40 hours of bereavement leave per fiscal year.
Executive Leave - As a "Mid Management Exempt" At Will employee, you will receive sixty (60) hours of Executive Leave per fiscal year. This leave cannot roll over, has no cash value, and any leave not used by June 30th of each year will be lost.
Group Health Insurance Program – A new employee will become a member of one of the City's group health plans (Aetna HMO, Aetna AWH HMO, Aetna PPO, or Kaiser HMO) effective the first day of the month following their date of hire. The City will pay 90% of the health care premium and employees will pick up 10% of the premiums of the plan they select.
Voluntary Dental/Vision Insurance Programs – The City offers two voluntary dental insurance programs, an HMO program and a PPO Program, as well as a voluntary vision insurance program.
Section 125 Flexible Spending Account – All employees are eligible to participate in the City's Section 125 Flexible Spending Account plan administered by Benefit Coordinators Corporation (BCC). This is an IRS-approved plan which enables you to have withheld from your paycheck an amount to cover eligible dependent care, and certain eligible medical expenses without being subject to federal income or social security tax on the income used to pay for these benefits.
Retiree Health Savings (RHS) – All employees participate in a Retiree Health Savings plan through the ICMA/MissionSquare Retirement Corporation.
Deferred Compensation Employer Match Program - The City offers a Deferred Compensation Employer Match Program, matching employee contributions up to 2%
Additional Benefits – The City offers additional benefits such as short and long-term disability, group life insurance, accidental death and dismemberment insurance, employee benefit allocation program and workers' compensation insurance.
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