Office Manager at Advocare LLC – Jersey City, New Jersey

Pediatric Office Manager

(Billing Experience Preferred)

Location: Jersey City, NJ

Position Type: Full-Time (IN-OFFICE POSITION)

Schedule: Monday–Friday, Saturdays as needed

Salary: Starting at $18.00/hour (based on experience and qualifications)

About Our Practice

We are a small, privately owned pediatric practice dedicated to providing compassionate, high-quality care to children and their families. Our close-knit team values professionalism, teamwork, and a positive office environment. We are seeking an experienced Office Manager with a strong background in medical billing (CAN BE TRAINED) to oversee daily administrative operations.

Position Summary

The Pediatric Office Manager is responsible for managing the day-to-day operations of the practice, supervising front office and billing functions, and supporting providers and staff. This role is ideal for an organized, dependable professional who enjoys working in a small practice setting.

What We Offer

• Starting pay at $18.00/hour, with opportunity for growth
• Paid time off and holidays
• Medical, dental, and vision plans provided
• Supportive, family-oriented work environment
• Stable position in a small private practice

Responsibilities

• Oversee daily front-office operations and workflow
• Manage scheduling, patient check-in/check-out, and phone coverage
• Supervise medical billing, coding, claims submission, and follow-up
• Monitor accounts receivable, denials, and insurance payments
• Ensure compliance with HIPAA and insurance regulations
• Train, supervise, and support office staff
• Maintain office policies, procedures, and records
• Serve as a liaison between providers, staff, and families
• Assist with hiring and onboarding as needed

Qualifications

• Previous experience as a medical or pediatric office manager
• Medical billing can be trained.
• Knowledge of insurance verification, claims, and collections
• Experience with EHR and practice management systems
• Strong organizational, leadership, and communication skills
• Ability to multitask in a fast-paced pediatric environment

Preferred Qualifications

• Pediatric practice experience
• Billing certification preferred (CPC, CPB, or equivalent)
• Familiarity with Medicaid and commercial insurance plans