Data Analyst at Polk State College – Winter Haven, Florida

Reporting directly to the Manager of Institutional Research, this position plays a key role in state and federal reporting activities and institutional research. The position compiles, maintains, and analyzes institutional data in various formats; produces reports and metrics based on the department’s needs; and responds to time-critical ad-hoc requests. Additionally, this position maintains selected databases and document libraries, updating and ensuring data quality and accuracy.

• Assists in assembling, preparing, tracking, and transmitting documents in a timely manner for state and ad hoc reporting.
• Research and reports data collection, analysis, and dissemination of standardized reports to meet college standards.
• Submits and retrieves data files electronically to and from state and/or federal data centers.
• Uses various programs in Microsoft Office to type correspondence, charts, tables, forms, reports, and other documents.
• Develops statistical reports and procedures for proactive data collection and analysis to enhance data-based decision-making by senior administrators.
• Creates and maintains statistical and research records for all areas of the College, as needed.
• Assists with organization and computerized data entry in conjunction with various institutional research projects.
• Develops and maintains electronic spreadsheets of database data, enrollment/FTE, and research information.
• Assists in the verification of data for state database reporting, including Student database, Personnel database, Facilities database, Annual Personnel Report (APR), and ad hoc reports.
• Assists with database extracts from the College’s ERP system and the aggregation and analysis of that data.
• Assists in design and development of publications and multi-media presentations for Board, Planning Council, and College Committees.
• Develops and tracks database reporting timelines and expedites college-wide departmental compliance of data input and correction to satisfy required deadlines.
• Assists in the coordination of reports and collection of information from college departments to meet state, federal, and ad hoc deadlines.
• Tracks and prioritizes information and research requests, assembles reports, and maintains schedules.
• Conducts web-based institutional research tasks based on instructions provided by the Director.
• Prepares research data for report preparation, including charts, graphs, and various other electronic and multimedia presentation materials.
• Provides research and data support to grants, communications and public affairs, The Foundation, student services, finance, and curriculum and workforce education divisions, as well as all other areas as assigned by the Director.
• Serves on standing committees in support of the College’s mission, vision, goals, and core values of the College.

Required Skills:

• Ability to establish and maintain effective working relationships with employees, students, and associates.
• Ability to understand general policies and procedures, to follow written and oral directions, and to proceed with minimal supervision.
• Demonstration of strong time management and organizational skills.
• Ability to be dependable, thorough, detail-oriented, and committed to producing quality work.
• Demonstration of excellent written and verbal communication skills.
• Proficiency in programming languages (SQL and/or Python) to extract data and performance analysis, and experience with database management.
• Ability to design and apply predictive, inferential, and scenario modeling techniques to support decision-making, enrollment planning, program evaluation, and institutional effectiveness.
• Proficiency in data visualization and dashboard development (e.g., Tableau, Quicksight, Cognos).
• Proficiency with statistical software (SPSS, SAS< Strata, and/or R) and ability to apply descriptive and inferential methods (e.g., t-tests, ANOVA, Regression).
• Demonstration of advanced proficiency in Microsoft Office and Outlook.
• Ability to use spreadsheet and relational database software programs.
• Ability to maintain confidentiality of data, files, and personnel information.

Working Conditions/Additional Information

• Must have the ability to work proficiently in a busy, multi-office work area.
• Must be flexible and able to adapt well to changes.

Salary and Benefits Information

• This position is level P14.

We offer a comprehensive benefits package that includes medical, dental, and vision coverage; short-term disability; paid holidays and sick leave; vacation (excluding faculty positions); retirement benefits for eligible employees; and college fee waivers.

Required Education:

• Bachelor’s degree in mathematics, statistics, computer science, data science, social sciences or related field from an accredited institution is required.

Preferred Education:

• A master’s degree in the above fields is preferred.

Required Experience:

• At least two years of computerized data handling and electronic data transfer experience is required.

Preferred Experience:

• Higher Education experience preferred.

Submissions that do not include all parts of the following required information will not be considered:

• a resume.
• an electronic job application (all sections MUST be completed).

Important Information

• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
• Polk State College participates in E-Verify. Candidates must provide documentation of eligibility to work in the United States. Polk State College does not provide visa sponsorship.
• To request Veteran’s Preference, please be sure to upload all necessary documents (DD-214, etc.) to your application.
• Polk State College is a drug-free workplace.
• Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. Reasonable accommodation is considered on a case-by-case basis.
• Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1, etc.) will not be considered.
• Reference checks, successful completion of a background check, and third-party Education Verification for all stated degrees will be required prior to employment.
• Polk State College does NOT provide relocation assistance for this position.

Equal Opportunity Statement

Polk State College does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs, activities, or employment. For information about the College’s equal access and equal opportunity policies and procedures, or to file a complaint, please contact:

Title IX Coordinator

3425 Winter Lake Road

Lakeland, FL 33803

863.669.2903

compliance@polk.edu

For additional information, visit polk.edu/compliance

We encourage applicants to provide feedback on their experience or request help at Careers@polk.edu.