Staff Accountant in Saint Louis, Missouri at Depaul Usa Inc

DEPAUL USA, INC POSITION DESCRIPTION
TITLE: Staff Accountant
FLSA CLASSIFICATION: Non-Exempt
HOURS: Part-time, 24 hrs. per week
RESPONSIBLE TO: Financial Analyst
DIRECT REPORTS: None
LOCATION: 2904 Arsenal St., St. Louis, MO 63118
COMPENSATION: $32.00 per hour, paid bi-weekly

Mission
Depaul USA supports homeless and marginalized people, providing people experiencing homelessness with purpose and hope for a positive future. Our vision is that everyone has a place to call home and a stake in his or her community. In cities across the nation, we meet people where they are to address their needs. Through a combination of homelessness services and housing, Depaul USA is innovating and bringing real solutions to those facing homelessness.

Depaul USA is a growing, national, not-for-profit organization that serves more than 7,000 people annually and has a combined operating and capital budget in excess of $12.5 million. Our Vincentian values underpin what we do:
• We celebrate the potential of people;
• We put our words into action;
• We aim to take a wider role in civil society; and
• We believe in rights and responsibilities.

Please visit www.depaulusa.org to learn more.

Depaul USA is proud to be an equal-opportunity workplace, and we are firmly committed to creating an equitable and inclusive environment for all employees. If you need reasonable accommodation in any part of the hiring process, please let us know.

Position Description
The Staff Accountant is responsible for supporting Depaul USA’s financial operations by preparing and maintaining accurate billing records and ensuring timely and accurate processing of accounts receivable activities. This role plays a key part in maintaining strong cash flow, accurate financial reporting, and positive relationships with program partners, and funders. This position works closely with the organization’s City Directors to ensure accurate billing and payment application across programs. The Staff Accountant reports directly to the Financial Analyst, who reports to the Director of Finance. The role also partners with the Director of Finance, Chief Executive Officer (CEO), Chief Operating Officer (COO), and the Development team as needed to support organizational reporting, funding requirements, and financial accuracy.
Primary Duties and Responsibilities
Essential Functions
Accounts Receivable & Billing Support
• Prepare, review, and issue invoices in accordance with government and city contracts and grant funding requirements.
• Review invoices against grant sources to ensure proper billing alignment.
• Process invoice corrections, credit memos, and adjustments as needed.
• Research and resolve payment discrepancies, escalating complex issues to the Financial Analyst.
• Record and apply incoming payments (ACH, wire, checks) in QuickBooks and reconcile daily cash receipts.
• Maintain organized and accurate AR records, including payments, invoices, and supporting documentation.

Grant & Program Financial Support
• Allocate expenses to appropriate funding sources (e.g., HUD, MATCH, Excess) following established guidelines.
• Support City Directors in monitoring budget line items and ensuring compliance with grant spending requirements.
• Assist in ensuring program expenditures align with grant restrictions and reporting requirements.
• Support program-level accounting functions to maintain accurate financial records.

Reporting, Reconciliation & Compliance
• Assist with AR reconciliations and month-end close in coordination with the Financial Analyst.
• Generate standard AR and grant-related financial reports, including aging and payment summaries.
• Support preparation of financial reports for internal use and external funders.
• Assist with audit preparation and maintain compliance with internal controls and grant regulations.
• Stay current on nonprofit audit and regulatory requirements as they relate to financial operations.
• Support the Director of Finance and Financial Analyst in maintaining legal and regulatory compliance.

Additional Responsibilities
• Maintain organized financial files in accordance with retention policies.
• Scan, file, and maintain payment and invoice documentation.
• Assist with maintaining files and basic account updates.
• Stay current on AR processes and system updates to improve efficiency.
• Provide general clerical and administrative support to the Finance Department as needed.

General Responsibilities
• Stay informed of current local and national events, trends, and issues, that impact Depaul USA’s work with homeless individuals.
• Strive continuously to develop the role in collaboration with the supervisor to ensure that all tasks are being undertaken in an effective and appropriate manner, meeting the strategic goals and objectives of Depaul USA.
• Participate in internal/external meetings as required, attends training events, conferences, and other functions as necessary.
• Participate in regular supervision and annual evaluations, identifying his or her own developmental and training needs.
• Ensure adherence to all Depaul USA policies and procedures, particularly those relating to Health and Safety, Safeguarding, and the Code of Practice and Confidentiality.
• Contribute to the effective implementation of Depaul USA’s Equal Opportunities Policy as it affects both the organization and its work with this client group.
• Undertake the role in a professional manner maintaining a high-quality standard of work, in accordance with the Vision, Mission, and Values of Depaul USA.

Qualifications
The Staff Accountant should have experience in billing, accounts receivable, or accounting support, preferably in a nonprofit with experience in government and city contracts. [SV1.1]The ideal candidate is detail-oriented, organized, and proficient in accounting systems and Excel. Strong accuracy, reconciliation skills, and the ability to manage multiple priorities in a fast-paced environment are essential, along with professionalism, confidentiality, and effective communication with finance and program teams.
• Associate degree in Accounting, Finance, Business, or related field preferred (or equivalent experience).
• 2–3 years of experience in accounts receivable, billing, collections, or general accounting support.
• Experience with QuickBooks preferred.
• Strong proficiency in Microsoft Excel and Microsoft Office Suite.
• High attention to detail with strong data entry and reconciliation accuracy.
• Experience in nonprofit, social services, or multi-program environments preferred.
• Experience with city or government contracts preferred.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication skills with the ability to work effectively with finance staff, program directors, and leadership.
• Demonstrated professionalism, confidentiality, and reliability.
• Flexibility to support month-end, audits, or peak workload periods as needed.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. In the course of performing the job, the person in this position typically spends time sitting, standing, climbing stairs, walking, driving, carrying (20lbs), lifting (20lbs), operating a computer keyboard, and making and receiving telephone calls. Subjected to outside environmental conditions.

Work Schedule:
• Location: 2904 Arsenal St., St. Louis, MO 63118
• Hours: Between Monday through Friday, 9:00 AM to 5:00 PM CST.[SV2.1]
• Due to billing deadlines, more hours are required during the first 15 days of each month.

Benefits:
• Sick Leave
• 401(k) Retirement plan with employer match
• 10 Observed holidays

Background Checks:
A background check (including a criminal records check) must be completed as part of the hiring process. Failure to satisfactorily complete the background check may affect application status or applicants’ employment status.

Declaration:
This job description is intended to accurately reflect the duties, responsibilities, and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. Depaul USA and management reserve the right to modify, add, or remove duties and assign other duties as necessary.

Equal Opportunity Employment Statement
Depaul USA is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.

Thank you for considering Depaul USA! To apply, please submit your resume.

Deadline: Until Filled

To apply for this position, please visit: https://jobs.appone.com/DepaulUSA