On-Site Compliance Coordinator in Lithonia, Georgia at The Hills at Fairington

Job Title: On-Site Compliance Coordinator Reports To: Community Manager

Employment Status: Salary Non-Exempt

Company Overview:

MMG Management LLC is a dynamic and growing company in the property management industry, dedicated to creating a workplace where team members feel valued, heard, invested in, and appreciated. At MMG, we strive to uphold our mission by maintaining legal and ethical compliance while fostering a positive environment for both employees and residents.

Job Summary

The On-Site Compliance Manager is responsible for ensuring full regulatory compliance for an affordable housing community and/or assigned portfolio participating in LIHTC, HUD, Section 8, HOME, Rural Development, and other subsidy programs. This role ensures all resident files, income certifications, unit compliance, and reporting requirements meet federal, state, and investor guidelines. This position also serves as a training and compliance resource for site staff while supporting ownership, asset management, and regulatory agencies.

Key Responsibilities

Compliance Monitoring and Reporting:

• Maintain and monitor compliance with LIHTC, HUD, Section 8, HOME, Rural Development, and other funding programs.
• Conduct regular and routine audits of resident files, leases, certifications, income calculations, and rent determinations.
• Perform physical unit and property walks for LIHTC- and subsidy-qualified units.
• Monitor income limits, rent restrictions, utility allowances, household eligibility, and occupancy requirements.
• Track all critical dates including move-ins, move-outs, annual and interim recertifications.
• Submit and assist with required reports for syndicators, investors, contract administrators, state agencies, and HUD.
• Support Management and Occupancy Reviews (MORs), state monitoring visits, and audits.
• Maintain detailed, organized compliance records and ensure deficiencies are corrected timely.
• Stay current with all regulatory changes and implement policy updates as required.

Training and Support:

• Provide ongoing training to on-site staff on LIHTC, HUD, and subsidy program requirements.
• Serve as the primary compliance resource for site teams and management.
• Develop and distribute training materials including checklists, guides, and FAQs.
• Assist with resident interviews and document collection for income and asset verifications.
• Communicate compliance requirements clearly and professionally to residents.
• Provide coaching and corrective guidance to ensure site-level compliance performance.

File Management and Oversight:

• Oversee completion of all Tenant Income Certifications (TICs), move-in files, annual and interim recertifications.
• Ensure accuracy and organization of resident eligibility files and property compliance documentation.
• Identify and correct file discrepancies in collaboration with site teams and third-party compliance vendors.
• Ensure proper documentation for eligibility, student status, assets, and income verifications.

Housing Inspections:

• Oversee all scheduled housing inspections and ensure units are properly prepared and meet applicable housing standards before the inspection date.
• Proactively identify unit deficiencies, coordinate necessary repairs with the Community Manager and maintenance team, and verify that outstanding items are resolved promptly.
• Maintain ongoing communication with the Community Manager and property team to support successful inspections and prevent avoidable deficiencies.

Abatement Monitoring and Follow-Up:

• Monitor all units currently in abatement and ensure required corrective actions are completed promptly.
• Follow up regularly with the on-site manager, maintenance personnel, and property team to track repair progress and immediately address delays.
• Upon completion of corrections, ensure required documentation and reinspection requests are submitted timely to facilitate removal from abatement and restoration of compliance.

Collaboration & Communication:

• Work closely with Community Managers, Regional Directors, Asset Management, and Corporate Compliance.
• Partner with ownership and investors to resolve compliance concerns.
• Coordinate with auditors, state agencies, syndicators, and monitoring authorities.
• Communicate compliance updates to all internal and external stakeholders.

Qualifications:

Working Conditions:

• Physical environment- This is a full-time, on-site position based on the assigned property. This role requires working primarily in a leasing-office environment, using a computer and standard office equipment. Reference the Appropriate Attire Policy for on-site expectations.
• Physical Requirements- Frequently required to sit for long periods of time. Occasionally required to lift or carry files, documents, or supplies (up to 25lb). Regular use of hand for typing, handling documents, and performing data entry.
• Work Schedule: Standard business hours Monday through Friday 8:00am EST to 5:00pm EST. Occasional hours needed outside of standard schedule may be required during audits, inspections, or reporting deadlines.
• Communication: Required to frequently communicate efficiently, accurately, and timely via email, phone, or specified applications with state and local authorities and internal employees.
• Other Considerations: Adherence to company policies, confidentiality, and ethical standards is mandatory.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The company is an Equal Opportunity Employer and complies with ADA regulations as applicable.

Education & Experience:

• High school diploma or GED required, associate or bachelor’s degree in business administration, Property Management, or related field preferred.
• Minimum 3-5 years of experience in affordable housing compliance at property level
• Knowledge of HUD 50059 processing, LIHTC regulations, TRACS submissions, EIV requirements, and Section 8 procedures required.
• Professional certifications such as HCCP, COS, TCS, or equivalent are strongly preferred.

Knowledge, Skills, & Abilities:

• Comprehensive understanding of HUD and LIHTC program regulations and compliance standards.
• Proficiency in property management software (e.g., Yardi, Entrata, or similar systems).
• Strong organizational and analytical skills, with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently on-site, manage multiple deadlines, and maintain strict confidentiality.