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Full-time or part-time position

What is the expected salary for this Administrative Associate III - Oak Ridge Public Library job?

Compensation will be discussed during the hiring process.

Administrative Associate III - Oak Ridge Public Library job near me in Oak Ridge, Tennessee at City of Oak Ridge TN | Jobs and Employment

The Oak Ridge Public Library is looking for a public-spirited, highly organized administrative associate passionate about libraries. The ideal candidate will be a team player with a strong accounting background, excellent communication skills, and a willingness to implement change.Essential Job Functions:Responsible for routinely analyzing data and preparing organizational and functional reports from research data.
Assists managers in the preparation of reports and plans.
Assists managers in the monitoring of outside contracts.
Prepares, posts, distributes and tracks computerized agenda documents, information packets and public notices.
Provides administrative support for meetings; records, transcribes, and distributes meeting minutes.
Provides customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
Assists and provides backup for other departmental employees when necessary; covers other areas within the department due to employee absence or heavy work volume.
Picks up, sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; sorts and prepares outgoing mail and documents for pickup; retrieves, delivers, and sends faxes.
Composes routine correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
Creates and maintains a department filing and record system.
Enters and verifies payroll for department employees. Maintains and processes overtime, monitors special pays, vacation and annual leave related schedules, and reports. Submits reimbursement requests.
Prepares and processes requisitions, invoices, payment vouchers, bills, and verifies any accounting records. Tracks and prepares purchase orders; reviews invoices and submits to Director for approval of payment; notifies of discrepancies; codes to appropriate funds; enters required information into financial software; maintains active account files.
Maintains staff certification and license records.
Updates and maintains electronic and paper databases, files, forms and records.
Prepares and maintains employee scheduling.
Assists in the coordination of department programs.
Maintains department social media presence in accordance with City protocols.
Gathers information for Open Record Requests as assigned.
Assists and provides backup for other departmental employees when necessary; covers other areas within the department due to employee absence or heavy work volume.
Required Knowledge and Skills:Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
Ability to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
Ability to maintain accurate and legible notes.
Knowledge of City policies, procedures and practices.
Knowledge of local government organization and its departmental operating requirements.
Ability to establish and maintain effective working relationships with others.
Ability to analyze and prepare organizational and functional reports from research data.
Knowledge of the use of a multi-line telephone system.
Ability to operate standard office equipment and perform word processing and/or data entry.
General knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
Ability to work the allocated hours of the position.
Education, Experience, Licensing. and Certifications:Associate's Degree in an administrative or office management program and two (2) years' administrative support experience; or a high school degree or equivalent with four (4) years' progressively responsible administrative support experience in a large/complex organization.
Proficiency with office computers including the Microsoft Office Suite, Internet, databases, and ability to learn other software applications utilized by the department.
Must possess State of Tennessee Driver's license.
Department required certifications will vary.
Strong project management skills preferred.
This recruitment closes at 12:00 noon, Wednesday, July 15, 2026.

Exempt : No

Type : FT Employee

Department : Library

Location : DEFAULT

Administrative Associate III - Oak Ridge Public Library in Oak Ridge, Tennessee at City of Oak Ridge TN

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