JobTarget Logo

Administrative Associate II - Public Works at City of Oak Ridge TN – Oak Ridge, Tennessee

City of Oak Ridge TN
Oak Ridge, Tennessee, 37830, United States
Posted on

Explore Related Opportunities

Secretaries and Administrative Assistants jobs in TennesseeJobs in TennesseeSecretaries and Administrative Assistants jobs

About This Position

Position SummaryThis position provides operational and administrative support to the Public Works Department; and provides responsive, courteous, and efficient customer service in support of departmental operations.Essential Functions
  • The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
  • Prepares, posts, distributes and tracks computerized agenda documents, information packets and public notices.
  • Provides administrative support for meetings; records, transcribes, and distributes meeting minutes.
  • Provides customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
  • Picks up, sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; sorts and prepares outgoing mail and documents for pickup; retrieves, delivers, and sends faxes.
  • Composes routine correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
  • Creates and maintains a department filing and record system.
  • Enters and verifies payroll for department employees. Maintains and processes overtime, monitors special pays, vacation and annual leave related schedules, and reports.
  • Prepares and processes requisitions, invoices, payment vouchers, bills, and verifies any accounting records. Reviews invoices and submits for approval of payment; notifies of discrepancies; codes to appropriate funds; enters required information into financial software; maintains active account files.
  • Updates and maintains electronic and paper databases, files, forms and records.
  • Prepares department payroll; monitors general leave; submits all reports required for the finance department to issue employee’s pay. Submits reimbursement requests.
  • Dispatches emergency calls for Public Works crews; inputs work orders into database to notify crews of detailed work needed.
  • Maintains department databases to maintain work orders and input parts and labor for preventive maintenance and equipment repair program.
  • Tracks and prepares purchase orders; verifies and processes invoices for payment.
  • Prepares and maintains Standby Schedules; finalizes approved schedule and notifies crews.
  • Assists in the coordination of department programs such as Leaf, Brush and Household, Trash pick-up events.
  • Maintains department social media presence in accordance with City protocols.
Knowledge, Skills, and Abilities
  • Ability to maintain a positive, polite and professional attitude when dealing with public at all times.
  • Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
  • Ability to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
  • Ability to maintain accurate and legible notes.
  • Knowledge of City policies, procedures and practices.
  • Knowledge of local government organization and its departmental operating requirements.
  • Ability to establish and maintain effective working relationships with others.
  • Knowledge of the use of a multi-line telephone system.
  • Ability to operate standard office equipment and perform word processing and/or data entry.
  • General knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
  • Ability to work the allocated hours of the position.
Required Education, Experience, Licensing, and Certifications
  • High School Diploma/ equivalent and two (2) years administrative support experience, inclusive of customer service support; or Associates Degree in business or office management and one (1) year administrative support experience.
  • Bookkeeping or accounting experience preferred.

This recruitment closes at 12:00 Noon, August 28, 2025.
Exempt : No
Type : FT Employee
Department : Public Works Department
Location : DEFAULT
https://www.oakridgetn.gov/DocumentCenter/View/2139/Administrative-Associate-II

Job Location

Oak Ridge, Tennessee, 37830, United States

Frequently asked questions about this position

Latest Job Openings in Tennessee

Continue to apply
Enter your email to continue. You’ll be redirected to the employer’s application.
By clicking Continue, you understand and agree to JobTarget's Terms of Service and Privacy Policy.
Apply Now