AP Specialist at EBS Recruiters LLC – St. Louis, Missouri

The Accounts Payable Specialist is responsible for managing day-to-day AP operations, including invoice processing, vendor payments, and compliance-related tasks. This role supports overall financial accuracy by ensuring proper coding, timely payments, and adherence to internal controls. The ideal candidate is detail-oriented, organized, and experienced in handling high-volume AP functions.

Key Responsibilities

• Process and code invoices accurately, ensuring proper approvals and alignment with purchase orders
• Analyze and verify appropriate sales tax application and resolve discrepancies with vendors
• Enter invoices into the accounting system and maintain accurate records
• Generate weekly vendor payments, including check runs
• Initiate and track lien waivers prior to vendor payments
• Maintain vendor documentation, including W-9s and insurance certificates
• Reconcile assigned general ledger accounts on a monthly basis
• Process 1099s and support audit preparation activities
• Perform corporate credit card reconciliations and maintain supporting documentation
• Assist with monthly sales tax reporting and filings
• Maintain organized AP files and documentation
• Communicate with vendors and internal teams to resolve invoice and payment issues
• Support additional accounting tasks and projects as needed

• 3+ years of accounts payable experience, preferably in the construction industry
• Experience with lien waivers and subcontractor documentation
• Experience with ERP/accounting systems (Sage 300 CRE)
• Proficiency in Microsoft Excel and Word
• Strong attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and interpersonal skills
• Team-oriented with a collaborative mindset