Administrative Accounting Coordinator in Charlottesville, Virginia at Qualdoc, LLC

Administrative Accounting Coordinator
Charlottesville, VA | Full-Time | Onsite
Compensation is commensurate with experience.

We are looking for an organized and self-motivated Administrative Accounting Coordinator to support both financial and office operations for a growing organization in Charlottesville, Virginia. This is a fully onsite position offering the opportunity to take ownership of key bookkeeping, administrative, and office support functions.

The successful candidate will have experience handling accounting-related responsibilities, maintaining accurate records, and ensuring smooth day-to-day office operations. This role is ideal for someone who enjoys working independently, stays highly organized, and thrives in a fast-paced professional environment.

• Process and verify invoices while ensuring timely and accurate recordkeeping
• Oversee accounts payable and accounts receivable activities
• Perform account reconciliations and support general bookkeeping functions
• Maintain financial records and administrative documentation in an organized manner
• Coordinate with vendors regarding payments, invoices, and account inquiries
• Provide administrative support to ensure efficient office operations
• Manage incoming communications, including phone calls, emails, and correspondence
• Assist with reporting, data tracking, and special projects as assigned by leadership
• Support internal processes and help maintain operational efficiency across the office

• Prior experience in bookkeeping, accounting support, office administration, or a related role
• Hands-on experience with accounts payable, accounts receivable, and invoice processing
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time-management skills
• Ability to prioritize tasks and work independently with minimal supervision
• Professional written and verbal communication skills
• Proficiency with Microsoft Office applications, particularly Excel

• Experience using accounting, bookkeeping, or financial management software
• Previous experience supporting both administrative and accounting functions within an office setting

• Dependable, accountable, and proactive
• Strong analytical and problem-solving abilities
• Comfortable managing multiple responsibilities in an onsite environment
• Positive attitude with a collaborative, team-focused approach
• Takes initiative and demonstrates ownership of assigned responsibilities