HIM Project Manager in ROCHESTER, New York at Rochester Regional Health

Job Title: HIM Project Manager
Location: Riedman Campus
Hours Per Week: 40 hrs/week
Schedule: Day shift
SUMMARY:

The Project Manager – Health Information Operations plays a critical role in advancing operational and strategic initiatives across the HIM department. This individual will plan, execute, and oversee a variety of projects aligned with departmental and health system goals—driving efficiency, quality, compliance, and innovation within HIM core functions. The role supports cross-functional collaboration and the modernization of HIM operations while serving as a key resource to HIM managers and leadership.

RESPONSIBILITIES: • Lead end-to-end project management for HIM initiatives across document management, data integrity, coding operations, documentation integrity, patient identity, release of information, privacy, NYS SPARCS submissions, and data quality.
• Assist HIM Director in organizing and driving departmental goals, aligning projects to health system priorities and operational metrics.
• Collaborate with HIM Director to develop and refine work plans, Standard Operating Procedures, policies, and job descriptions in accordance with RRH guidelines.
• Partner with department managers to support resource planning, training rollouts, and performance monitoring across HIM teams.
• Leverage technology and data to modernize workflows and help build the HIM operational roadmap.
• Support the implementation and maintenance of performance metrics and productivity dashboards for quality and efficiency monitoring.
• Facilitate communication across HIM and with stakeholders from Clinical, Revenue Cycle, Compliance, IS&T, and our external vendors.
• Mentor and collaborate with HIM Director, Managers, and project teams to support a culture of continuous improvement and operational excellence.
• Provide input into staffing models, training needs, and project-related resource allocation in partnership with HIM Director
• Participate in enterprise-wide initiatives related to HIM functions such as document management, data integrity, coding operations, patient identity, privacy compliance, regulatory data submissions (e.g., SPARCS), and documentation quality.
• Support preparation of project documentation for regulatory readiness, SPARCS reporting, audits, and quality improvement initiatives.
• Identify risks and mitigation strategies across projects while ensuring compliance with privacy, confidentiality, and healthcare information standards.
• Provide structured feedback and reporting to the HIM Director on project status, deliverables, and areas requiring leadership support

REQUIRED QUALIFICATIONS:

• Bachelor’s degree.
• 3–5 years of verifiable work experience in a healthcare or Health Information Management (HIM) role, such as Project Manager, HIM Manager, Operations Manager, Implementation Specialist, or a similar position with responsibility for project management and operational implementation.

PREFERRED ATTRIBUTES:
• Degree in Health Information Management, Health Administration, Business, or a related field required.
• RHIA, RHIT, or other HIM credential.
• Demonstrated knowledge of HIM core functions (coding, documentation integrity, ROI, MPI, privacy, regulatory submissions such as SPARCS, etc.).
• Experience with performance improvement, change management, and policy development.
• Strong organizational, communication, and relationship-building skills.
• Proficiency with Microsoft Office Suite and HIM systems.

REQUIRED LICENSURE/CERTIFICATION:
• None

PHYSICAL REQUIREMENTS: S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

PAY RANGE: $65,000.00 - $85,000.00

The listed base pay range is a good faith representation of current potential base pay for successful applicants. It may be modified in the future. Pay is determined by factors including experience, clinical licensure date, relevant qualifications, specialty, internal equity, location, and contracts.