Travel & Workforce Logistics Coordinator in Kamloops, British Columbia at Paradigm Building Solutions Ltd

The Travel & Workforce Logistics Coordinator is responsible for planning and coordinating workforce travel, accommodations, crew movements, and mobilization logistics for Buildforth by Paradigm construction projects across multiple locations.

This role supports project operations by ensuring employees are mobilized efficiently, accommodations are secured in a timely and cost-conscious manner, and workforce logistics information is accurate, organized, and aligned with project schedules.

This position works closely with Construction Managers, Site Supervisors, HR, Accounting, and employees to support workforce planning, crew rotations, travel coordination, accommodation management, and payroll-related verification. Success in this role requires strong organization, communication, adaptability, cost consciousness, attention to detail, and the ability to proactively manage changing project requirements in a fast-paced construction environment.

Travel, Mobilization & Workforce Planning

• Coordinate workforce travel, accommodations, and mobilization logistics for active construction projects.

• Work closely with project teams to support scheduling, workforce planning, crew rotations, and deployment timelines.

• Coordinate flights, transportation, accommodations, and related travel arrangements for employees.

• Support onboarding and mobilization planning for new hires, returning employees, and workforce transitions.

• Respond to schedule changes, travel disruptions, accommodation issues, and operational changes in a timely and professional manner.

Accommodation & Vendor Coordination

• Secure and manage accommodations while maintaining cost awareness and operational efficiency.

• Support long-term housing planning where appropriate to reduce reliance on short-term accommodation options.

• Assist with accommodation management, vendor coordination, landlord communication, and general housing administration.

• Build and maintain positive working relationships with vendors, landlords, travel providers, employees, and internal teams.

• Ensure company accommodation standards, policies, and expectations are communicated and maintained.

Communication & Administration

• Maintain regular communication with site teams and employees regarding schedules, travel plans, accommodation details, and logistics updates.

• Maintain organized records related to travel, accommodations, workforce schedules, vendor information, and logistics coordination.

• Support Buildforth fleet coordination as required, including vehicle availability, assignment tracking, and related administrative follow-up for project mobilization.

• Work collaboratively with Accounting, HR, and Operations to support administrative, reporting, and reconciliation requirements.

• Provide general administrative and operational support related to workforce logistics and project mobilization.

• Review employee travel and workforce submissions for accuracy and policy compliance.

• Support verification processes related to schedules, travel days, accommodations, rotations, and applicable allowances.

• Review and verify workforce logistics information to support payroll accuracy, cost tracking, and policy compliance.

• Assist in identifying and resolving discrepancies related to travel, accommodation, schedules, or workforce logistics information.

• Maintain accurate records and supporting documentation for tracking, reporting, reconciliation, and audit purposes.

• Work collaboratively with payroll, finance, and operations teams to support timely processing and follow-up.

• 3+ years of experience in travel coordination, workforce logistics, scheduling, administration, or a related coordination role.

• Experience in construction, industrial operations, remote workforce coordination, or project-based environments is considered an asset.

• Experience supporting rotational or remote workforce deployments is considered an asset.

• Strong organizational skills with the ability to manage multiple projects, timelines, and priorities simultaneously.

• Proficiency in Microsoft Office, including Excel and Outlook; experience with scheduling, payroll, or workforce systems is considered an asset.

• Ability to maintain accurate records, track details, and follow through on outstanding information.

• Strong communication skills with the ability to coordinate with employees, field leaders, vendors, and internal departments.

• Ability to handle employee and business information with professionalism and confidentiality.

• Highly proactive and persistent; follows up consistently until required information is received.

• Strong planning and forecasting mindset with the ability to anticipate upcoming workforce and accommodation needs.

• Cost-conscious decision making with a focus on practical, sustainable, and operationally efficient solutions.

• High attention to detail, particularly when reviewing schedules, travel details, accommodation records, and financial submissions.

• Ability to identify discrepancies, escalate concerns when required, and support consistent application of company policies.

• Confident communicator who can follow up, push back professionally, and hold others accountable to timelines.

• Adaptable and calm under pressure when project schedules, travel plans, or accommodation needs change quickly.

• Remote - Work from home with the occasional travel to sites or office.

• Primarily administrative and coordination-based, with regular communication across office, field, and project teams.

• Workload may fluctuate based on project schedules, mobilization timelines, employee rotations, and urgent operational needs.

• Requires frequent use of email, phone, scheduling tools, spreadsheets, and workforce tracking information.

• May require flexibility to support time-sensitive travel or accommodation changes connected to active construction projects.

• Competitive compensation based on experience.

• Comprehensive benefits package after eligibility requirements are met.

• Employee Assistance Program (EAP).

• Opportunities for professional growth and development.

• A collaborative, innovative, and fast-paced work environment.

At Buildforth by Paradigm, we are more than just a construction company; we are innovators and visionaries dedicated to redefining the industry's standards. Our mission is to create exceptional structures and spaces that not only meet but exceed the expectations of our clients and communities. We are committed to employing the latest technologies, sustainable practices, and creative solutions to tackle the unique challenges of modern construction. Our team is a diverse blend of experienced professionals and ambitious newcomers, all united by a shared passion for quality and innovation.

Joining Buildforth by Paradigm means becoming part of a dynamic, forward-thinking company that values its employees as its greatest asset. We believe in nurturing talent, encouraging professional growth, and fostering a culture of collaboration and respect. Whether you are just starting your career or are a seasoned professional, Buildforth by Paradigm offers a platform where your skills will be honed, your achievements recognized, and your career will flourish.

If you are looking to make a significant impact in a company that pushes the boundaries of conventional construction, Buildforth by Paradigm is your destination. We invite you to explore our diverse range of job opportunities and embark on a rewarding journey with us.