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Legal Administrative Assistant at GREEN AND SPIEGEL US LLC – Philadelphia, Pennsylvania

GREEN AND SPIEGEL US LLC
Philadelphia, Pennsylvania, 19102, United States
Posted on
NewSalary:$40000 - $43000Job Function:Professional Services
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About This Position

Description:
  • Handling incoming and outgoing mail, scanning and distributing to the appropriate personnel.
  • Ensuring all FedEx packages are sent.
  • Drafting case update emails to clients to be sent by Attorneys and Case Managers.
  • Sending Approval Notice Packets and redacted Petitions to clients.
  • Assisting in answering phones, directing calls to the appropriate office personnel, and receiving messages in a professional and courteous manner.
  • Coordinating and confirming appointments, including scheduling consultations and conference calls and updating event calendars for the Firm and appropriate personnel.
  • Preparing Premium Processing Upgrades, EAD/AP Renewal Applications, Withdrawal Applications, and other immigration case work as assigned by Attorneys and Case Managers.
  • Sending disengagement letters and post-green card letters to clients.
  • Assisting support staff with passport photo printing.
  • Supporting Attorneys and legal staff with copying, printing, scanning of files and client documents.
  • Generating emails, reports, memos as assigned by Firm Administrator.
  • Maintaining client contact lists.
  • Providing administrative support to attorneys and legal staff as needed.
  • If Receptionist is unavailable will assist in greeting visitors within the office, including setting up meeting rooms.
Requirements:
  • Strong verbal, written, and organizational skills.
  • Willingness to take on added responsibilities and learn new things.
  • Ability to show initiative and work as part of a team.
  • Attention to detail.
  • Ability to multi-task and prioritize.
  • Proficient in Microsoft Office and ability to adapt quickly to firm-specific software.
  • Excellent time management skills.
  • High School degree.

Job Location

Philadelphia, Pennsylvania, 19102, United States

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