Secretary at RWJBarnabas Health – Hamilton, New Jersey

Job Title: Secretary

Location: RWJUH Hamilton Hospital

Department Name: Radiology-Mamography

Req #: 0000240430

Status: Hourly

Shift: Day

Pay Range: $18.00 - $21.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Secretary for the Mammography/Breast Center provides essential clerical, scheduling, and patient support services to ensure efficient daily operations and an exceptional patient experience.

Qualifications:

Required:

• High school graduate or equivalent
• Minimum one-year prior radiology/medical experience in health care facility

Preferred:

• Associate degree
• Prior experience in hospital scheduling, radiology, or interventional procedures
• Knowledge of medical terminology and imaging workflows,
• Proficiency with EMR, PACS, scheduling systems, and Microsoft Office

Scheduling Requirements:

• Full Time Day
• Monday - Friday
• 8am - 4:30pm

Essential Functions:

• Serves as a key liaison between the Breast Center, radiologists, technologists, physician offices, and outside facilities
• Manages appointment scheduling, registration, order entry, document processing, and communication with patients, providers, and clinical staff
• Schedules mammography, breast imaging, DEXA, stereotactic, and related procedures according to departmental protocols
• Manages EPIC work queues and ensure all required authorizations are obtained prior to scheduling
• Verifies patient demographics, insurance, and clinical requirements
• Coordinates with radiologists, technologists, nurses, and physician offices to ensure appropriate staffing and room availability
• Adjusts schedules for add ons, cancellations, urgent cases, and operational needs
• Schedules follow up screening mammograms and maintain BIRADS 0 and related work queues
• Contacts patients to confirm appointments, provide preparation instructions, and answer questions
• Completes patient registration for all Breast Center services,
• Enters orders, prepare documentation, and scan all required paperwork for screening, diagnostic, DEXA, and stereotactic procedures,
• Faxes and distribute reports to ordering providers,
• Retrieves, filse, and manages film jackets; coordinate prior imaging and reports with outside facilities; print CDs as needed,
• Maintains accurate records of scheduled procedures, cancellations, and reschedules,
• Supports billing and insurance verification through accurate documentation
• Educates patients and physician offices on procedure preparation and required documentation,
• Notifies ordering providers of missing or incomplete orders and ensure timely entry into EPIC

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• ….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.