Analyst, CEO Office in Austin, Texas at Avathon, Inc

Avathon, Inc

Bengaluru, Karnataka, India

Position Title: Analyst, CEO Office

About the Role

The Analyst role in the CEO Office is a force multiplier for the executive team of Avathon, a fast-scaling, native Physical AI company. This role sits at the intersection of strategy, operations, and technology, you will be the connective link that keeps critical initiatives on track, surfaces ground-level intelligence to the Chief of Staff, and systematically removes the friction that slows high-performing teams down. This is not a traditional analyst role requiring analysis and slides. You will work with a high degree of autonomy, influence, and a mandate to build deploying automation, AI-driven workflows, and structured operating rhythms that free the team to focus on what matters most.

Responsibilities:

Initiative Tracking & Visibility

• Own the single source of truth for all critical projects and strategic initiatives across the CEO Office.
• Design and maintain real-time dashboards and status reports that give the Chief of Staff ground-level visibility including early signals of risk and blockers.
• Run a disciplined cadence of follow-ups, and escalations to ensure nothing slips through the cracks.
• Translate ambiguous priorities into structured workstreams with clear owners, milestones, and measurable outcomes.

Strategic Facilitation & Implementation

• Bridge the gap between strategic decisions and on-the-ground execution turning direction into action plans that teams can actually execute.
• Prepare pre-read materials, briefing notes, and decision memos for executive meetings; capture and track outcomes.
• Support the Chief of Staff in facilitating the implementation of strategic priorities across functions.
• Manage cross-functional dependencies and work with the CEO office of other tracks in Product Engineering, Forward Deploy AI Engineering, Sales & Marketing

Operational Excellence & Process Optimisation

• Identify, diagnose, and fix operational bottlenecks that slow teams down from meeting structures to approval loops to reporting overhead.
• Introduce and embed best practices across teams, creating sustainable, repeatable processes that are sustainable.
• Map and redesign workflows end-to-end, with a bias toward elimination before automation.
• Deploy AI-driven solutions and Gen AI automation tools (no-code/low-code platforms, workflow orchestrators) to streamline repetitive work and surface insights faster.
• Free up bandwidth for the executive team by proactively absorbing coordination, synthesis, and follow-through work.

Stakeholder Management & Influence

• Build trusted relationships across all levels of the organisation from engineers and product managers to senior leaders.
• Drive alignment and buy-in for operational changes without relying on formal authority; lead through credibility, clarity, and consistency.
• Navigate ambiguity and competing priorities with maturity, keeping stakeholders informed and engaged.
• Represent the Chief of Staff in cross-functional forums and acting as a proxy where needed.

Data, Reporting & Insight

• Build and maintain dashboards and scorecards that track results, business-critical process & outcome KPIs, hiring plans, initiative health, and operational metrics.
• Synthesise data from multiple sources into crisp executive-ready narratives that carries insight-driven stories with clear recommendations.
• Use AI tools to accelerate research, analysis, and reporting cycles.

Required Experience

Must-Have

• 36 years of experience in Chief of Staff office / COO office, business operations, or a high-growth startup environment.
• Demonstrated ability to manage multiple complex workstreams simultaneously without losing detail or momentum.
• Proficient in building dashboards, trackers, and reports using tools like Claude, Notion, Airtable, Google Sheets, Excel, or BI platforms.
• Strong written and verbal communication able to distil complexity into clear, concise language for senior audiences.
• Hands-on experience deploying automation or AI tools to solve real operational problems (not just theoretical familiarity).
• High personal accountability of owning outcomes (not just tasks).
• Comfortable operating in ambiguity and building structure (sometimes from the scratch).

Competencies:

• Results Orientation: Turns messy workflows into predictable, measurable outcomes
• Systems Thinking: Sees root causes, not symptoms; designs for scale not just today
• Executive Presence: Communicates with clarity and confidence at any level
• Influence & Trust: Drives change without authority through credibility and consistency
• AI-Native Mindset: Reaches for intelligent tools first; treats automation as routine
• Operational Rigour: High attention to detail with a bias toward speed and action

Good to Have

• Prior exposure to a native AI, SaaS, or deep-tech company.
• Experience in either of these functions: Product Management, PMO, Business Analyst/ customer implementations, Revenue / GTM Operations, Sales & Marketing Enablement
• Familiarity with LLM-based tools (e.g. ChatGPT, Claude, Gemini) and prompt engineering for business workflows.
• Experience with project management methodologies (OKRs, Agile, RICE prioritisation).
• SQL, Power BI or Python for data extraction and light analysis.
• Exposure to workflow automation platforms (Zapier, Make, n8n, or similar).

Why This Role Matters

At Avathon, our ability to transform industries with AI starts with our ability to attract and hire extraordinary talent.

• Seat to strategic decision-making cascading from the highest level of the company.
• Mandate to build not just recommend. Your work will ship into production and not sit in a slide deck.
• Work with a team that takes AI tooling seriously you will use the latest models and platforms as part of your daily workflow.
• Fast-track visibility and career progression in a company where operational excellence is a competitive advantage, not a support function.
• Thrive in a culture that values builders, autonomy and ownership.

Location: Candidates must be willing to be based in Bangalore and work on 5 days onsite work model

Perks & Benefits:

Base Pay + Avathon Stock Grants + Medical Insurance coverage + Generous Time Off Programs + Learning programs

Pay for this position is based on a number of factors including and may vary depending on job-related knowledge, skills, and experience.