Accounts Receivable Specialist in Medley, Florida at Arctic Industries LLC

Position: Accounts Receivable Specialist

Reports To: Deputy Controller

Position Summary: The Accounts Receivable Specialist is responsible for the accurate and timely management of customer invoicing, collections, and cash application in accordance with company policies. This position ensures that all accounts receivable transactions are properly documented, approved, and recorded. The role requires close interaction with customers, internal departments, and team members to maintain positive relationships and resolve discrepancies. The Accounts Receivable Specialist plays a critical role in supporting the financial operations of the company by maintaining an organized and efficient receivables process.

Duties and Responsibilities:

• Generate, review, and distribute customer invoices accurately and on time

• Confirm that all customer billing is in accordance with internal accounting policies and contractual agreements
• Review sales orders, contracts, and delivery confirmations to verify amounts billed
• Maintain and reconcile the Accounts Receivable Ledger

• Manage collections and resolve customer account discrepancies

• Monitor aging reports and proactively follow up on past-due accounts
• Respond promptly to customer inquiries and resolve invoice disputes and payment issues
• Coordinate with sales and operations teams to address billing discrepancies

• Process and apply customer payments in the accounting system (NetSuite ERP)

• Post and reconcile incoming payments including checks, ACH, wire transfers, and credit card payments
• Reconcile the Accounts Receivable Ledger to ensure all receipts are accounted for and properly posted
• Prepare and process daily cash application and bank deposit reconciliations

• Support month-end and year-end close activities

• Assist with month-end closing procedures related to receivables
• Prepare and distribute monthly customer statements
• Assist with bad debt analysis and reserve reporting
• Support annual audit preparation as it relates to accounts receivable

• Provide administrative and accounting support to the finance team as needed

• Communicate (verbal and written) with all department and company employees in a cooperative and professional manner
• Maintain organized digital and physical files of invoices, remittances, and correspondence
• Other duties as requested and assigned

Knowledge, Skills and Education:

• Hands-on, team-oriented, and energetic individual who is open to interaction with other employees within the organization and who can provide additional administrative support as needed
• 4-6 years of Accounts Receivable experience in an office setting
• High school diploma required
• Bachelor’s degree in Accounting preferred
• Strong analytical mindset with attention to detail
• Experience or proficiency in accounting software, preferably QuickBooks
• Experience or proficiency in NetSuite ERP system
• Advanced Excel and Word skills
• Works well under moderate supervision
• Ability to follow established company processing procedures
• Excellent verbal and written communication skills
• A strong professional work-ethic and impeccable integrity
• Bilingual (Spanish) would be a plus

Company Offered Benefits:

• Full-time, exempt salaried position.
• Health insurance: medical, dental, and vision
• 401(k) retirement plan with Company match
• Paid holidays
• Paid time off and sick days

Our strength resides in the great people we hire from various backgrounds. If you share our values that everyone is our customer and every customer comes first, you will find a home at Arctic.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

All applicants must be authorized to work in the U.S. without sponsorship and be able to pass a pre-employment background and drug screening.