Receptionist in Austin, Texas at Marco Fine Arts

Job Description: Receptionist – Administrative Admin serves as the first point of contact for clients and vendors, providing exceptional customer service while managing a variety of administrative, payroll, and employee engagement responsibilities.

Reception:

• Warmly greet and assist clients and vendors upon arrival.
• Answer and direct incoming calls; take and relay messages as necessary.
• Provide exceptional customer service in-person and over the phone.
• Assist with data entry and general administrative tasks such as faxing, filing, and scanning.
• Organize and route documents appropriately.

Administrative Support:

• Assist with bi-weekly payroll input and auditing.
• Assist with entering PO’s for purchasing dept.
• Review and submit timecards from employment agencies to appropriate parties.
• Perform data entry for onboarding new employees as needed.
• Provide Spanish-language support to applicants, employees, and temporary staff for HR-related issues.
• Support Talent Acquisition efforts with administrative tasks, including:
  • Creating job offer letters.
  • Posting open positions and scheduling interviews.
  • Reviewing resumes.
• Contribute to special projects as assigned.

Employee Relations Administrative Support:

• Coordinate employee notifications such as birthdays, work anniversaries, new hires, and promotions.
• Prepare and distribute monthly birthday and anniversary cards.
• Assist in creating and distributing employee newsletters.
• Maintain employee communication boards with updated job openings and announcements.
• Help organize and execute employee engagement activities, including:
  • Monthly cupcake celebrations.
  • Holiday parties, catered meals, raffle tickets, and giveaways.

Sales and Marketing Team Support:

• Assist with drafting and creating sales proposals.
• Conduct research on potential sales targets and maintain marketing spreadsheets.
• Participate in other sales and marketing projects as needed.

Maintenance/Housekeeping Coordination:

• Manage daily communication with a team of four housekeeping staff, including translation support when needed.
• Monitor inventory and order maintenance and housekeeping supplies.
• Oversee the supply of office essentials such as bottled water.
• Serve as the point of contact for vending and filtering water machines.

Benefits:

• Medical, dental, and vision coverage
• 401(k) retirement plan
• Paid holidays and generous PTO
• Career growth and promotional opportunities
• And much more!

"We are an equal opportunity employer and are committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by law."