Project Coordinator in Washington, District of Columbia at National Indian Health Board

PROJECT COORDINATOR — TWO OPENINGS
(1) Project Coordinator, Tribal Health Programs (General)
(2) Project Coordinator, Public Health in Indian Country Capacity Scan (PHICCS)

POSITION SUMMARY
NIHB is seeking two Project Coordinators to assist on various projects related to public health infrastructure and capacity. This is an external-facing role requiring regular engagement with Tribal partners, stakeholders, and external organizations. The Project Coordinator is a member of the Tribal Health Programs division and supports the successful execution of public health projects by collaborating closely with project teams, Tribal partners, and stakeholders. Reporting to the Program Manager, the Coordinator ensures smooth project implementation by promoting team cohesion and efficient workflow, aligning activities with the NIHB's mission of advancing health equity for American Indian and Alaska Native (AI/AN) communities. These positions will provide critical programmatic, communications, administrative, and policy support and serve on projects focusing on Tribal public health research and assessment, infrastructure, quality improvement and performance management, core competencies, and training and capacity building. NIHB is filling two Project Coordinator positions under this posting: one supporting the Tribal Health Programs division generally, and one dedicated to the Public Health in Indian Country Capacity Scan (PHICCS) project (see PHICCS-specific responsibilities below). These are full-time, salaried positions based in Washington D.C. requiring up to 20% travel. Exceptional candidates who do not live in the DC-metro area will be considered for fully remote work. These are not supervisory positions.

ABOUT PHICCS (for the PHICCS Project Coordinator position)
The Public Health in Indian Country Capacity Scan (PHICCS) is a national scan conducted by the National Indian Health Board (NIHB) to assess the capacity of Tribal health and Tribal public health organizations to deliver public health services. PHICCS helps Tribes, Tribal organizations, partners, and policy makers better understand Tribal public health infrastructure and plan for future improvements.

POSITION RESPONSIBILITIES
General Responsibilities of Project Coordinator (applies to both positions)
Work closely with project teams, fostering open communication, mutual respect, and a collaborative environment. Act as the central point of contact for team members, facilitating information sharing and ensuring all team members are informed and engaged.
Organize and execute public health projects within the THP department. Help teams track project timelines, responsibilities, and deliverables to ensure timely completion of tasks.
Plan and coordinate team meetings, ensuring that agendas are clear, and all team members have the resources they need to contribute effectively. Facilitate meeting logistics and ensure that follow-up actions are documented and communicated to team members.
Maintain accurate and up-to-date documentation. Work collaboratively to prepare project status updates, reports, and summaries that reflect the team's efforts.
Provide administrative support to the team, including coordinating schedules, managing travel arrangements, and organizing logistics for project-related activities such as workshops and conferences.
Collaborate with team members to engage Tribal organizations and stakeholders. Ensure that outreach activities are planned in a cohesive manner and reflect the collective efforts and input of the project team.
Proactively identify potential challenges and support team members in finding solutions. Manage workflow bottlenecks by coordinating with the THP Program Manager and other team leads to reassign tasks or adjust timelines as needed.
Collaborate with teams to ensure that all activities are culturally sensitive and appropriate, reflecting the traditions, values, and needs of AI/AN communities.
Manage workload, implement project activities, and identify potential challenges and solutions independently.
Incorporate the mission and values of NIHB in all project work.

Other duties as assigned.

PHICCS-SPECIFIC RESPONSIBILITIES (applies to the PHICCS Project Coordinator position)
Coordinate and support all components of a national Tribal assessment and related environmental scans on the state of public health programming, services, workforce and capacity in Indian Country. This includes (but is not limited to) survey and resource development, submitting for OMB clearance and other approvals, implementation, analysis, and dissemination;
Participate as a key author in the development of publications and reports on findings from national assessments;
Increase Tribal engagement with, and utilization of national assessment findings by developing and disseminating educational programming and materials and building key partnerships;
Provide presentations, trainings, and regular updates on scan development, activities, and progress;
Facilitate opportunities for Tribal stakeholders and Tribal public health capacity advisory groups to inform national assessment and scan activities;
Provide Tribal public health infrastructure and capacity related technical assistance directly to Tribes, coworkers, and external partners;
Coordinate and host education and training opportunities including ongoing learning communities on best practices related to Tribal public health capacity and infrastructure.

REQUIREMENTS (both positions)
Masters or Bachelor's degree in Public Health, Social Sciences, Project Management, or a related field preferred.
3+ years of experience in project coordination, particularly within a team-oriented environment preferred, however combination of education and experience will be considered.
Strong team collaboration skills, including the ability to facilitate group discussions and promote a team-first approach.
Excellent organizational and multitasking abilities to manage the needs of multiple team members and projects.
Strong written and verbal communication skills, with an emphasis on keeping team members informed and aligned.
Experience facilitating virtual and in-person team meetings.
Proficient in Microsoft Office, project management software, and tools for team collaboration.
Familiarity with AI/AN health and public health policy, as well as social determinants of health. Experience working with AI/AN communities or Indigenous populations preferred.
Flexibility to work across varied projects and subject matters.

COMPENSATION AND WORK LOCATION
This position is based in the Washington, DC Metro area. However, fully remote candidates will be considered. The listed salary range reflects compensation for candidates in the Washington, DC Metro area or those willing to relocate. Remote candidates outside this region may receive adjusted compensation reflective of their local market and geographic location.
The National Indian Health Board is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.