HR Onboarding Specialist in Caring for Others - Redmond, Oregon at Caring for Others

POSITION SUMMARY

The HR Onboarding Specialist owns the new hire experience — ensuring every New Hire steps into their first day fully prepared, compliant, and set up for success. This role is the bridge between hire and first day, delivering a seamless, welcoming onboarding journey that reflects the best of who we are.

WHO WE ARE

• A family-owned organization with 20 years experience of raising the standards for in-home care — and we're still pushing higher.
• We build teams of driven, mission-obsessed experts whose energy and focus turn every initiative into a success
• Our process is our promise: proven systems and disciplined execution deliver exceptional care to every Community, Employee, and Client.
• A culture built to energize — powering meaningful careers for world changers who never settle.
• See How We're Raising the Bar

ROLE RESPONSIBILITIES

What you'll lead and own as an - HR Onboarding Specialist -

• Coordinate and host New Hire Orientations, creating a warm, professional first impression for every incoming Employee

• Serve as the primary point of contact for New Hires throughout the onboarding process, answering questions and removing barriers to a strong and on-time start

• Drive forward New Hire onboarding tasks, background check authorizations, and pre-employment requirements with speed and accuracy

• Physically verify identification documents and complete I-9 forms for all new hires in full compliance with federal requirements

• Ensure only fully background-checked and trained Employees are cleared for active work

• Maintain accurate New Hire records, Employee demographic data, and onboarding tracking reports and metrics, creating recommendations for efficiency gains and process improvements.

• Survey New Hires post-orientation and partner with HR leadership to continuously improve the onboarding experience

ROLE QUALIFICATIONS

• Experience in HR, onboarding, recruiting coordination, or training administration preferred

• Highly organized with excellent attention to detail and accurate record-keeping practices

• Comfortable presenting to and facilitating groups during New Hire Orientation sessions

• Committed to compliance, HIPAA standards, and handling confidential information with discretion

• Proactive communicator with a warm, professional presence and a service-first mindset

• Able to manage multiple priorities and deadlines in a fast-paced environment

• Proficient in Excel, Microsoft Outlook, PowerPoint, and Word

• Experience in home care, healthcare, or a regulated industry a bonus

COMPREHENSIVE WELLNESS PORTFOLIO

In your role with Caring for Others, you’re responsible for upholding, executing, and supporting our mission. As such, it is our honor to support you with:

• Paid Time Off and Paid Holidays*

• 100% Company-Paid Dental Insurance and Vision Insurance*

• 100% Company-Paid $25,000 Life Insurance Policy*

• 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7

• Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed*

• 401(k) Retirement Program - with Employer Match*

• Professional Development -- ongoing education, wraparound support, and leadership coaching

• A Next-Level, Comprehensive Training and Orientation Week

• And a supportive team to work alongside!

• Proactive, solution-oriented self-starter who takes initiative and works independently
• Values innovation, efficiency, and streamlined processes
• Excellent written and verbal communication skills in English
• Meticulous attention to detail, with accurate record-keeping and documentation
• Strong project management skills — strategic, organized, and intuitive
• Collaborative team player with excellent interpersonal skills
• Results-driven, with proven time management skills and the ability to juggle multiple priorities and deadlines in a fast-paced environment
• Exercises sound judgment and discretion in handling sensitive matters
• Tech-savvy and comfortable with a variety of software and devices
• Warm, welcoming, and professional demeanor with a commitment to outstanding customer service
• Strong commitment to compliance, including knowledge of HIPAA best practices for handling PHI
• Administrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operations
• Background in senior care, assisted living, skilled nursing, or in-home care

Caring for Others is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. *Benefit eligibility is based on hours worked.