Administrative Assistant in Carrollton, Illinois at Thomas H Boyd Memorial Hospital

To provide high-level administrative and operational support to the Chief Executive Officer (CEO) and leadership team at Thomas H Boyd Memorial Hospital, ensuring the smooth functioning of the CEO's office and related activities. This role involves managing the CEO's schedule, communications, and travel arrangements, as well as assisting with special projects and correspondence.

· Uses judgment in assessing the urgency and relevance of problems and matters brought to the CEO. Provides recommendations on topics important to Boyd Healthcare Services.

· Establish and maintain effective working relationships and act as a liaison with Boyd’s leadership team, Board of Directors, committee members, faculty, officials, affiliated organizations, patients and their families, members of the local health care community and the general public.

· Compiles, edits and prepares documents, correspondence, and presentations. Independently creates and edits draft material, processes final documents, and arranges for distribution.

· Proactively bring together appropriate people or resources to support the CEO and leadership team in addressing the needs of Boyd Healthcare Services.

· Manage the CEO’s schedule to include coordinating arrangements for the CEO and guests, manage preparation materials for meetings, equipment, travel and expenses as necessary. Manages daily schedules aligning with current priorities and deadlines.

· Ensures smooth operation of the CEO office through the efficient coordination of procedures and workflows.

· Develop and maintain a system that alerts CEO of upcoming deadlines, incoming requests and events.

· Remain knowledgeable about strategic goals and issues of importance to the CEO and leadership team to make informed decisions in all aspects of the job

· Align with Boyd leadership team to assist on project development

· Other duties as assigned by CEO

· Coordinates meetings and ensures agendas are prepared.

• A high school education is required.
• Associates degree is preferred.
  
  

• Three years experience performing administrative duties, preferably in a hospital setting.
  
  

• Excellent organizational skills; ability to multi-task
• Proficient in Microsoft Office, Excel, PowerPoint, Outlook, SharePoint, and TEAMS

• Professional communication with patients, families, and staff
• Commitment to patient confidentiality and HIPAA compliance
• Teamwork and collaboration across departments
• Dependability and accountability
• Adherence to hospital policies, safety standards, and infection control practices
• Customer service and patient-centered care