Administrative Specialist in Arlington, Virginia at LMD Agency

LMD Agency (LMD) is an award-winning, fast-paced, full-service marketing and branding agency headquartered in Columbia, Maryland. As a woman-owned small business operating for over 50 years, LMD provides a wide range of fully in-house capabilities for brands and businesses at every scale in both public and private sectors. Helping our clients, our teams, and our communities create positive change is our mission, our purpose—our “why.”

The Administrative Specialist will work under the direction of Government leadership and support daily office operations by managing taskings, coordinating meetings, maintaining records, preparing correspondence and reports, and ensuring the timely processing of executive materials. This position serves as an integral member of the Executive Affairs team, helping to facilitate efficient communication, workflow management, and coordination across the federal contract.

KEY RESPONSIBILITIES

• Monitoring shared email boxes and a SharePoint-based task management system for EA tasking; logging and tracking incoming requests in accordance with established standard operating procedures and generating reports to assist with management and disposition of tasking.
• Supporting the review, assignment (with approval from Government staff), de-confliction and prioritization of EA Taskings.
• Proofreading written materials for typographical, grammatical and format errors; ensuring products are of consistent quality.
• Performing clerical functions associated with EA leadership engagement activities such as preparing reports, tracking leadership commitments and decisions related to engagement opportunities, arranging, and participating in planning calls, and scheduling meetings.
• Coordinating with Exec Sec teams and other entities across the Agency to employ task management workflows, review and process informational materials, secure applicable internal reviews, and ensure proper archiving and records management.

QUALIFICATIONS

• Currently holds, or is able to obtain, DHS Fitness Determination.
• High school diploma.
• Minimum of one (1) year of demonstrated experience in: o Providing administrative and clerical support for clients and staff as tasked.
• Duties may include word processing, research, proofreading, editing, copying, and binding, maintaining department/client files, expense reports, and coordinating events/meetings.

JOB LOCATION

• This is an on-site position in Arlington, VA.

EMPLOYMENT TYPE

• Full-time

BENEFITS

We offer a work environment that encourages personal and professional growth and a generous benefits package:

Health Ins with HRA plan

Dental Ins

Vision Ins

Short-Term Disability Ins

Term Life and AD&D Ins

Voluntary Critical Illness, Accident, Hospital, and Pet Insurance

Holidays (12)

Vacation Leave

Sick Leave

Personal Days

Volunteer Time Off

Bereavement Leave

Parental Leave

401(k)

Profit Sharing

FSA and DCA plans

Remote Work Expense Reimbursement

In-person & Virtual Team Building & Training

LMD Agency, Inc. is an Equal Opportunity Employer and is subject to the VEVRAA requirements. Employment opportunities at LMD are based on one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, color, religion, sex, national origin, age, genetic information, veteran status, protected veteran status, disability, or any other characteristic protected by law, unless such disability, even with reasonable accommodation, prevents the applicant from being able to perform the essential functions of a job.

By applying for a position with us, you agree to our participation in the E-Verify program. If you are offered employment, you must provide documentation verifying your identity and legal authorization to work in the United States, in compliance with federal law.

LMD will not accept solicitations from recruiters, placement firms, or development firms seeking to do business with LMD.