Partnerships and Events Associate at The King's Trust USA – New York, New York

About The King's Trust USA

The King’s Trust USA (KTUSA) is part of The King’s Trust Group of charities. These include The King’s Trust in the United Kingdom alongside The King’s Trust International, The King’s Trust Aotearoa New Zealand, The King’s Trust Australia, and The King’s Trust Canada. All six charities were established by His Majesty, King Charles III, with the shared mission to work for young people.

The purpose of KTUSA is to raise funds in the United States to support the charitable work of The King’s Trust group of charities across the world and to support relevant delivery partners in the United States. Since its founding in 1976, The King’s Trust Group has supported over 1.3 million young people to change their lives for the better.

Together with our partners, we help young people to build the confidence, skills and experience they need to succeed in the future world of work. See our website for details of our programs and case studies celebrating some of the amazing achievements of a selection of young people.

Job Summary

Reporting to the Director of Strategic Partnerships and Events, the Partnerships and Events Associate plays a key support role in helping The King’s Trust USA engage with strategic partners and deliver high-impact events. This is an ideal opportunity for someone at the start of their career who is excited to learn about nonprofit development, relationship building, and event planning.

What will you do?

Strategic Partnerships and Board Support

• Conduct research and analysis on potential strategic partners, grant opportunities, and philanthropic initiatives to support organizational growth.
• Assist in identifying and engaging with companies, organizations, and key stakeholders to build partnerships and increase participation.
• Support the CEO and Board Chair in stewardship and background research to support recruitment of Trustees and wider board members.
• Be key point of contact for Board-driven events to ensure maximizing board members networks
• Maintain and update Salesforce with donor and partnership information.
• Assist in the preparation and distribution of fundraising materials, track donations, and manage donor databases.

Program Support

• Support the programs team with logistical support, including scheduling, partner communication, and resource distribution, including direct support for program events.
• Actively engage with program delivery by attending site visits, observing program implementation, and gathering insights to enhance operational support.
• Assist in program-related research, data collection, and reporting to help evaluate impact and identify areas for improvement.

Events

• Research potential sponsors and partners for events and assist in preparing proposals for their event participation.
• Manage smaller-level events, including invitations and guest lists, budgets, event setup, execution, and post-event activities, ensuring a smooth experience for all attendees.
• Activities may include:
• • Budget management: Pay invoices, tracking expenses, and reconciling invoices post-event.
  • Sponsorship and Auction Support: Assist in creating sponsorship packages and organizing silent and live auction items by reaching out to donors and ensuring proper documentation.
  • Administrative Support: Maintain accurate event databases and track RSVPs, donor information, and attendee details in the Salesforce CRM, ensuring data integrity.
  • Marketing and Communication Assistance: Collaborate with the communications team to prepare event-related materials, including invitations, programs, and social media content.
  • Support Event Planning and Execution: Assist the Director of Events and Corporate Partnerships in planning and executing fundraising and other events by coordinating logistics, maintaining timelines, and ensuring smooth communication between all stakeholders.
  • Vendor Coordination: Help research and liaise with vendors (e.g., venues, AV, catering, décor), collect quotes, and facilitate the contract approval process with senior management.
  • Event Day Coordination: Serve as on-site support during events to ensure smooth operations, including registration setup, guest assistance, and coordination with vendors.
  • Post-Event Reporting: Compile post-event feedback and reports to provide insights on attendance, performance metrics, and suggestions for improvement.
  • Team Support: Work collaboratively with the events team on various administrative and creative tasks, contributing ideas to improve the planning process, booking travel and overall attendee experience.
  • Learning and Development: Proactively seek opportunities to expand event planning knowledge and support team objectives by adopting new tools and processes.
• Support with high profile King’s Trust Global Gala where necessary.
• Attending networking events for professional development as well as to seek new philanthropic opportunities.

What do you need to succeed?

The successful candidate will demonstrate a strong desire to learn and grow in the nonprofit and events space. We’re looking for someone who is organized, proactive, and excited about building relationships and making an impact. Prior experience is helpful but not required — a can-do attitude and willingness to roll up your sleeves is essential.

Qualifications:

• Bachelor’s degree (or expected degree by start date).
• Internship, volunteer, or part-time experience in fundraising, event coordination, hospitality, or administrative support is a plus.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Comfortable using or learning tools like Microsoft Office (Excel, Word), Canva, and CRM databases (Salesforce experience is a bonus but not required).
• Eager to contribute to a collaborative team, take initiative, and solve problems with a positive attitude.
• Ability to work occasional evenings and weekends for events.
• Willingness to travel within the U.S. and work in the New York office at least 4 days per week.

Additional

• The role is to be in our New York office up to 4 days a week with flexibility over the summer and holiday periods. Ability to travel within the United States is essential.
• This position reports directly to the Director of Strategic Partnerships and Events and necessitates a commitment to adhering to company policies outlined in the employee manual and internal communications.

Benefits include:

• Flexible scheduling
• Generous paid time off and personal leave
• Health, vision, and dental insurance
• Life insurance
• 401(k) with a match
• Commuter benefits
• Wellness reimbursement and evening/formal wear reimbursement
• Professional development opportunities