Temporary Media Operations Assistant in Valhalla, New York at Wine Enthusiast

Who We Are

Wine Enthusiast Companies is the ultimate source of innovation and information around wine. Founded in 1979 by Adam and Sybil Strum, the family-owned company is composed of Wine Enthusiast Commerce and Wine Enthusiast Media. Wine Enthusiast Shop provides premium wine-lifestyle products, reaching millions of consumers globally via direct mail, an e-commerce site, and a business-to-business division. Wine Enthusiast magazine is an award-winning print publication and online resource that showcases wine news, food trends, and more than 25,000 ratings and reviews annually. Wine Enthusiast events include the annual premier Wine Star Awards gala. In 2024, the company launched a travel division, which includes the Tasting Room Directory and Cork+Compass Travel. Together, Wine Enthusiast Companies is the indisputable hub for everything wine. We bring wine to life.

Your Role in Our Journey

Wine Enthusiast Media is looking for a Temporary Media Operations Assistant to provide entry-level support for our Media Operations team. This role is designed for a motivated individual looking to begin or grow their career in media, advertising, and client services. You will work closely with the Client Services, Digital Advertising, and Sales teams to support advertising campaigns, coordinate projects, and assist with the day-to-day operations that keep our media business running smoothly.

This role offers a unique opportunity to develop strong organizational and project coordination skills while working in a dynamic, collaborative, and fast-paced environment. The ideal candidate is detail-oriented, proactive, embraces process, and enjoys keeping multiple projects organized. They are eager to learn, work efficiently, and adapt quickly as priorities shift. Strong verbal, written, and interpersonal communication skills are essential, as this role works closely with several internal teams. Since this is a hybrid position, consistent communication and collaboration are critical to success. The ideal candidate is a self-starter who can manage multiple priorities simultaneously and consistently deliver accurate, high-quality work on time.

What You'll Be Uncorking

Key Responsibilities:

• Provide administrative support to the Client Services, Digital Advertising, and Sales teams.
• Assist with coordinating advertising campaigns across print, digital, social media, email, podcast, video, and event platforms.
• Track project timelines and deadlines to help ensure campaigns stay on schedule.
• Collect, organize, and distribute creative assets and client materials.
• Assist with reviewing creative submissions to ensure required assets and specifications have been received.
• Update internal tracking documents, project management tools, and campaign status reports.
• Prepare campaign materials, presentation decks, and recap documents for internal and client meetings.
• Support the sales team by gathering campaign information, inventory availability, and advertising materials as needed.
• Coordinate with internal departments to help facilitate campaign launches and ensure deliverables are completed on time.
• Maintain organized campaign documentation and file management across shared platforms.
• Provide general administrative support, including scheduling meetings, taking meeting notes, and assisting with special projects as assigned.

The Perfect Blend (What You Bring to the Table)

Qualifications:

• 1–2 years of professional experience in an administrative, coordinator, client services, marketing, advertising, or project support role preferred (internship experience considered).
• Exceptional organizational skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Comfortable managing multiple projects and shifting priorities in a fast-paced environment.
• Proficiency with Google Workspace (Docs, Sheets, Slides, Drive) and Microsoft Office.

Preferred Qualifications:

• Experience with project management platform Monday.com or similar system.
• Familiarity with digital advertising, publishing, or media.
• Bachelor's degree (or equivalent experience) in Marketing, Communications, Business, or a related field.

This position offers a flexible hybrid schedule, up to 29 hours per week requiring employees to be onsite at our Valhalla, NY headquarters a minimum of twice a week.

Our Commitment to You

401(K) Match, Flexible Work Environment, Onsite Gym, Employee Discount, optional Wine Tasting Class participation, Dynamic and Collaborative work culture.

Our Core Values

JOY

We recognize that our business is not just about numbers, but also about people. As a family business, we honor the importance of our employees’ home lives. We encourage fun, discovery, adventure and health for our teams.

EMPATHY

We support our employees with patience and understanding, recognizing that work hours represent a substantial percentage of one’s time. We encourage a diverse mindset that helps us better reflect the evolving wine culture.

TRANSPARENCY

Communication and integrity are the cornerstones of our relationships with each other and our customers. We speak openly about our achievements and challenges, with the goal of helping each other grow.

PASSION

We’re not just a company; we’re a community. Our job is to enhance the lives of others, making the wine industry and all its offerings accessible and enjoyable. Delighting and educating our consumers is at the core of everything we do.

INNOVATION

We value those who think outside the box to elevate the company. We celebrate change, appreciating that a nimble culture attracts talent and motivates team members to push the envelope and build our business for the future.

COLLABORATION

We believe in the power of working together, sharing ideas, and leveraging our collective talents to achieve our goals. We mentor those we lead and surround ourselves with people who drive us to do more than our personal best.

Our Commitment to Inclusion & Equity

At Wine Enthusiast, we are committed to fostering a diverse, equitable, and inclusive workplace. We are an Equal Opportunity Employer (EOE) and do not discriminate against employees or applicants for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. As part of our commitment to fair hiring practices, we have adopted "ban the box" policies to provide individuals with criminal records a fair chance at employment. We consider all applicants on their merits and qualifications, considering their ability to perform the job.

Our family-owned company was born from a passion to bring a fine wine experience to the everyday. We believe wine is best shared with others and brings people together. In 2021, Adam and Sybil's daughters Erika Strum Silberstein and Jacqueline Strum were named co-presidents and continue to lead the mission of bringing wine to life. The second generation works together with the collective team to create new and better ways for everyone to explore and enjoy the exciting world of wine, including low-alcohol wines, non-alcohol wines, spirits, and beyond! We hope you’ll join us with a glass in hand.