Administrative Assistant in Phoenix, Arizona at DataDeletionTarget

Summary: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. This position will perform complex office and administrative support duties in a specialized program area such as in accounting, human resources, information technology and is responsible for composing correspondence; proofreading or reviewing others work; preparing or contributing to various reports; having frequent contact with others in administrative program areas to advise others; making compliance decisions, and dealing with information that is sensitive and confidential.

Duties and Responsibilities:

Duties include but are not limited to:

• *MAINTAINS A STRICT AND PROFESSIONAL RELATIONSHIP WITH STAFF AND CONSUMERS*
• *MAINTAINS STRICT CONFIDENTIALITY IN THE ADMINISTRATIVE ASPECT*
• Conducts business with the public, employees, and other departments, answering questions and providing guidance, requiring the ability to assess the situation and determine a plan of action;
• Maintains cost, financial, inventory, manpower, payroll, personnel records, or other specialized records and reports in order to account for and evaluate items purchased, services rendered, security, productivity or other control-oriented activities;
• Conducts monthly exclusion checks as well as other compliance checks on employees on a consistent basis
• Makes recommendations to improve services, collections or other products by comparing data such as production reports, transactions or fiscal summaries;
• Interprets, explains, and gathers information regarding specific program services, policies, and procedures; records information such as inventory, personnel, statistical or fiscal data and compiles informational reports;
• Proofreads work of others;
• Sets up hardware or loads software;
• Determines and maintains compliance with programmatic requirements and approves or disapproves services, activities or financial payments;
• Composes sensitive and confidential memos, reports, forms, or other correspondence. May serve as a leader for other clerical or administrative employees providing training and guidance.
• Interact with authorities, government agencies, consumers and their families, and fellow employees while maintaining a professional working relationship to prevent a non-bias environment.
• Coordinate scheduling of all applicants and or new hire requirements including interviews, badging, fingerprinting, drug testing, criminal background, customs & seal approval, etc.
• Responsible for ensuring all new hires attend and pass the orientation as well as have all of their clearances
• Responsible for training in Orientation as well as maintaining the proper paperwork for employees
• Maintain active employee files and records, ensure completeness of files accurately and diligently
• Monitor phone calls/messages on a daily basis
• Ensure filing/faxing/shredding is performed on a daily basis
• Maintain and update contact information to support communication with all necessary points of contact
• Other related duties as assigned such as transporting candidates to the airport, schedule interviews and drug tests.
• Other duties assigned asked of within reason of the job including being the point of contact and acting as administrator when Administrator and/or owner is not available.
• May assist in the review of candidate applications
• Ability to respond to emergency situations 24 hours a day/ 7 days a week /365 days a year.
• Ability to maintain professionalism at all times (refrain from gossip, fraternization, befriending staff members, etc.)
• WORKING FROM HOME IS NOT PERMITTED
• The minimum threshold for salaried employees is 38 hours per week you must work at least 40 hours per week. Failure to do so will mean your hours worked will be paid hourly OR termination depending on the severity.
• TRAVEL IS REQUIRED

Qualifications:

• Associate Degree in Business Administration and or related fields or 1-2 years of administrative experience.
• Knowledge of Microsoft Word and Excel
• Ability to effectively communicate information and ideas in written and verbal format
• Self-motivated with ability to multi-task and work effectively in a fast paced environment
• Team player with the confidence to take the lead and guide other employees when necessary
• Must have current driver’s license