Academic Department Assistant at Barnard College – New York City, New York

Title: Academic Department Assistant

Location: New York City, NY

Full/Part Time: Full time
Req ID: JR5372

Description:

If you are a current Barnard College employee, please use the internal career site to apply for this position.

Job:

Academic Department AssistantReporting to the Department Manager, the Academic Department Assistant supports the administrative functions of one or more academic departments or programs as assigned.

Job Description:

• Reception and office administration
  • First point of contact for students and faculty
  • Receive and distribute distribute mail and deliveries
  • Orienting/setting up offices, supplies, computers, access and mailboxes for departmental personnel
  • Create and track Facilities work orders
  • Maintain shared office supplies
  • Maintain department administrative files.
  • Record, transfer, and transcribe data as requested.
• Student workers
  • Process hiring documents in conjunction with Beyond Barnard
  • Train and assign daily tasks under the direction of the Department Manager
• Events
  • Coordinate and support the execution of department programs or events, including space reservations, catering/food orders, AV services, vendor management, invitations, and publicity.
• Communications
  • Send out newsletters and announcements
  • Update departmental websites and maintain department communication tools
• Course & Instructor Support
  • Post course information and schedule in academic systems
  • Maintain an archive of department syllabi and theses
  • Track majors and record assignment of major advisors
  • Maintain enrollment lists for courses
  • Maintaining student records in consultation with the Registrar and Student Advisors
  • Assist faculty with COI (“Committee on Instruction”) course proposal documentation
  • Collate academic dossiers and documents for Advisory Committee on ATP (“Appointments, Tenure, Promotion”)
• Data Entry
  • Including financial, employee, student, course, and others as assigned.
  • Initiate and reconcile department purchases, invoices, reimbursements, and expense reports
• Coordinate application flow, candidate visits, and reimbursements related to instructional hiring processes.
• Maintain familiarity with relevant administrative college policies, as required.
• Other duties as assigned, including reassignment of constituent departments and academic programs within the administrative cluster based on evolving operational needs.

Skills, Qualifications & Requirements:

Required Qualification Summary

• High School Degree or GED and two years of college and 3-5 years related experience.
• Strong organizational ability and a broad range of office skills.
• Strong computer skills & experience with word processing, spreadsheets, email, and calendaring.
• Ability to set priorities, work under pressure, and balance competing responsibilities.
• Tact and good judgment in dealing with a variety of constituencies.
• Strong communications skills, both written and verbal.

Preferred Qualifications

• Bachelor’s degree and 1-3 years related experience

This is a 2110 grade VIII position.

Pay Rate: $34.81 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Company:

Barnard College

Time Type:

Full time

About Us: Barnard is an intellectually stimulating, diverse college community of approximately 800 full- and part-time faculty and staff dedicated to providing an extraordinary educational environment for our 2,600 students.
Whether you are a current or potential Barnard employee, the Office of Human Resources is here to provide you with clear and accurate information and the best possible service. We hope that you find the site useful and will feel free to email any of the HR staff directly with questions or suggestions. We look forward to working with you.