Office Coordinator in Indianapolis, Indiana at TeenWorks Inc

Position Summary

The Office Coordinator is charged with the responsibility of managing and supporting the TeenWorks office. This position will be responsible for coordinating vendors, supply arrangements, supporting human resources, develop good working relationships with youth and key stakeholders, managing events, and other duties as assigned. The Office Coordinator will report directly to the Vice President of Finance to ensure that TeenWorks completes its mission. This person will work directly with members of the program team to help strengthen our ability to help the youth we serve.

Essential Duties and Responsibilities include the following (other duties may be assigned to meet business needs):

· Proven experience as an office manager or high-level administrative assistant

· Keep track of and manage President & CEO’s schedule/calendar.

· Ability to multi-task and prioritize projects. The ability to manage multiple projects and prioritize tasks is critical.

· Performs a broad range of duties to ensure smooth operations of the entire office.

· Proficient computer skills, including fast, accurate typing, knowledge of Microsoft Office (Word, Excel, PowerPoint)

· Previous benefits coordination experience is preferred.

· Supports the President and CEO on special projects and board interaction.

· Works with the Director of Programs and Program Managers to help ensuring our programs serve youth in the best way possible.

· Works with the Vice President of Finance completing payroll, human resources, and accounts payable.

· Identify hiring needs, write job descriptions, attract candidates, conduct interviews, perform background checks, and manage the hiring process.

· Facilitate the smooth integration of new hires into the company through orientation and training programs.

· Administer payroll, manage employee benefits packages, and ensure timely and accurate compensation.

· Support employee growth through training programs, professional development initiatives, and performance evaluations.

· Develop and enforce HR policies in line with labor laws, ensuring legal compliance and a safe working environment.

· Maintain accurate and confidential employee records and handle administrative tasks related to employment.

· Foster a positive workplace culture, promote diversity and inclusion, and organize employee engagement activities.

· Contribute to strategic workforce planning and talent management initiatives to attract, develop, and retain skilled employees.

· Other:

· Professional and high-energy attitude.

· Self-disciplined with a strong work ethic. This position must be proactive to develop systems to meet project deadlines and manage ongoing tasks.

· Other duties as needed.

Education / Experience

• Bachelor’s degree is preferred but not required.
• Previous experience in: office management, non-profit experience, development, program coordination, human resources, event planning is preferred but not required.
• Excellent written and communication skills.

Physical Requirements and Working Conditions

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· While performing the duties of this job, the employee is frequently required to sit, stand, walk, and talk or hear.

· The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

· Work is performed primarily in an office setting.

· The noise level in the work environment is usually moderately quiet.