Business Development Executive Coordinator in Miami, Florida at Provider Network Solutions LLC

Position Summary

The Business Development Executive Coordinator provides executive, operational, and project coordination support to the VP of Business Development & Marketing and the Business Development department. This role supports the execution of strategic initiatives, cross-functional projects, pipeline coordination, proposal development, and relationship management across all PNS verticals. The coordinator also strengthens departmental performance through reporting, process standardization, and timely follow-through on deliverables.

Duties and Responsibilities

• Provide executive administrative and operational support to the VP of Business Development & Marketing, including calendar management, meeting coordination, agenda preparation, action item tracking, travel logistics, and cross-functional project execution.

• Serve as a liaison between internal departments, leadership, and external stakeholders to facilitate communication and ensure strategic initiatives and project deadlines are met.

• Convert executive and business development discussions into structured action plans with defined owners, timelines, dependencies, and follow-up items; monitor progress through completion.

• Maintain project, CRM, pipeline, and task-tracking tools and dashboards; ensure data integrity and provide leadership with timely reporting on milestones, risks, and growth activities.

• Collect and synthesize internal data, market intelligence, and competitive information to develop executive summaries, presentations, proposals, RFPs/RFIs, and other strategic materials.

• Support contract and LOI coordination by organizing redlines, tracking approval workflows, maintaining agreement repositories, and logging key commercial terms.

• Coordinate recurring executive, stakeholder, Health Plan, provider, and partner meetings, including scheduling, agendas, materials, note-taking, and follow-up tracking.

• Maintain organized records of project documentation, SOPs, meeting minutes, agreements, and departmental materials within designated platforms (SharePoint, OneNote, Monday.com); support project closeout and post-implementation documentation.

• Manage business development opportunity lists, contact records, and outreach logs; support lead intake and qualification workflows; ensure timely follow-up on inbound opportunities.

• Support relationship management and retention by preparing contact plans, tracking key executive relationships, and coordinating client and partner engagement activities.

• Develop and maintain standardized templates, trackers, workflows, and playbooks; support team adoption and consistent use of departmental tools and platforms.

• Support automation and efficiency initiatives using tools such as Microsoft Copilot and Power Automate to reduce manual reporting and standardize recurring processes.

• Assist with ad hoc requests related to strategic initiatives, executive support, internal communications, and cross-entity projects.

Knowledge

• Bachelor's degree in Business Development, Project Management, Operations, or a related field preferred; equivalent experience accepted.

• Minimum 3–5 years of experience in healthcare, provider relations, HMO/PPO, Medicaid, or Medicare environments preferred.

• Knowledge of Medicare and Medicaid regulatory requirements preferred.

• Proficiency in Microsoft 365, including Teams, SharePoint, OneNote, Excel, PowerPoint, Word, and Outlook.

• Experience with project management and CRM platforms such as Monday.com or similar tools preferred.

• Familiarity with AI-enabled productivity and workflow automation tools, such as Microsoft Copilot or Power Automate, preferred.

• Understanding of project lifecycle concepts — planning, execution, monitoring, and closeout — including governance, risk tracking, and process standardization preferred.

• Knowledge of proposal coordination, pipeline tracking, and business development support processes preferred.

Skills

• Strong project coordination skills with the ability to manage multiple priorities, timelines, and cross-functional deliverables across concurrent initiatives.

• Proficient written and verbal communication skills, including the ability to prepare executive summaries, presentations, and proposals.

• Experience leveraging AI and automation tools to streamline reporting, documentation, and task management.

• Detail-oriented approach to CRM hygiene, pipeline tracking, action item follow-up, and recurring reporting.

• Process mapping, workflow documentation, and template development skills preferred.

• Bilingual English/Spanish preferred.

Travel

This position requires about 35% travel.