Executive III in Springfield, Illinois at Illinois Secretary of State

Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title: Executive III
Division: Uniform Commercial Code
Union: N/A
Location: 2701 S. Dirksen Pkwy, Springfield, IL – Sangamon County
Salary: Range from $5,909 to $11,209 monthly – commensurate with experience.
Benefits: https://cms.illinois.gov/benefits/stateemployee.html

Overview:

Serves, plans, organizes, directs and evaluates the activities of subordinate administrative, technical and support staff involved in administration of Chapter 810, Article 9, Part 5 of the ILCS and 14 Ill. Adm. Code Part 180; recommends personnel actions affecting subordinate staff; approves work standards and evaluates employee performance; exercises responsibility for personnel management; directs the implementation of managerial policies and practices; recommends and reviews proposed legislation and managerial policies and practices; recommends and reviews proposed legislation and Administrative Rules changes; confers with other line supervisory, management and administrative staff to coordinate program functions with affected operational areas and to resolve administrative problems.

Duties and Responsibilities:

• Plans, directs, organizes, evaluates and coordinates the activities of staff involved in administering Chapter 810, Article 9, Part 5 of the Illinois Compiled Statutes as they relate to accepting filings and certified requests from attorneys, corporations, bank officials, local, state and federal governments and courts; recommends personnel actions affecting subordinate staff; approves work standards and evaluates employee performance.
• Exercises responsibility for personnel management and assignment of daily work tasks; establishes work standards within the section; directs the implementation of managerial policies and practices and assures that all laws and statutes are adhered to; approves the establishment and implementation of operational procedures and workflow; formulates and implements major policies effecting program responsibilities and determines needed program changes.
• Responds to complex and technical inquiries from filers, financial institutions, etc. concerning interpretation and explanation of the provisions of the Uniform Commercial Code Act.
• Recommends and reviews proposed legislation and administrative rules changes; reports to the Department Director and Office of the General Counsel on the impact of proposed changes or new legislation with regard to current operational procedures and workflow.
• Confers with other line supervisory, management and administrative staff to coordinate program functions and to resolve administrative problems; attends staff meetings to keep abreast of policy and program changes.
• Directs management research studies of the organization and of administrative policies and procedures and provides recommendations for improved efficiency to the Director of the Department of Business Services; prepares complex administrative reports including monthly and annual Division statistical and income reports.
• Prepares and submits for approval proposed budgetary materials for the Division through managerial/supervisory staff.
• Other duties as required or assigned.

Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with courses in business or public administration and three years of managerial experience in a public or business organization.

Knowledge, Skills and Abilities:

• Requires thorough knowledge of the principles and practices of public and business administration.
• Requires extensive knowledge of functions and organization of State government.
• Requires working knowledge of the principles of business accounting, program budgeting, personnel management and statistics.
• Requires elementary knowledge of data processing business applications.
• Requires ability to develop and manage a statewide program.
• Requires ability to analyze administrative problems and adopt an effective course of action.
• Requires ability to develop, install and evaluate new and revised methods, procedures and performance standards.
• Requires ability to exercise judgment and discretion in implementing and interpreting departmental policies and procedures.
• Requires ability to estimate and budget for future needs and cost for personnel, space, equipment, supplies and services.
• Requires ability to develop and maintain cooperative managerial working relationships.
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.

Application Process:

• Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.