Administrative Associate – Purchasing, Payables, and Materials at Simplex Inc – Springfield, Illinois

• Review of various reports for purchasing and accounting.
• Assist with general office duties including answering phones, greeting visitors and ensuring all guests and visitors get signed in.
• Assist in ensuring all necessary paperwork gets filed accordingly and timely as well as ensuring that files stay up to date and within company standards.
• Assist in assembling/gathering information for files to be prepared for invoicing.
• Assist in sending information to vendors and other parties as directed and assigned.
• Assist Material Control with incoming receipts for accuracy.
• Assist with copying, scanning, and filing as needed.
• Input information into proprietary software accurately and efficiently.
• Maintaining a workflow that ensures timely adherence to all deadlines.

This is not intended to be a comprehensive list of job duties. Other job-related responsibilities will be assigned as needed.

• Demonstrated organizational ability and ability to work effectively under deadlines.
• Ability to work and communicate across various departments and positions within the organization. Ability to receive and retain instructional information.
• Ability to sit and work from a desk for extended periods of time
• Ability to multi-task with strict attention to detail.
• Computer skills including familiarity with Office and ability to learn proprietary software quickly and accurately.
• Physical duties typical of an office environment with the occasional need to lift, push, pull up to 30 pounds with limited frequency.
• Must be able to communicate (read, write, and speak) fluently in English.