Accounting Specialist in Pasadena, Texas at Pure Safety Group

JOB TITLE: Accounting Specialist

DEPARTMENT: Finance

REPORTS TO: Chief Financial Officer

POSITION OVERVIEW:

The Accounting Specialist role will provide operational support across AR and AP, improve responsiveness to customers and vendors, strengthen collection efforts, and help ensure continuity as responsibilities transition and centralize within the local accounting team...

OUR PURPOSE & VALUES:

Our purpose is to make height safety simple so our partners could focus on what’s important to them.

One Team. One Goal. We go further together – diverse in our talents, united in our goal of making safe simple.

Stand Tall. We step up to the toughest challenges and stand up for what’s right.

Dare to be Different. We’re open-minded and unafraid – prepared to go against the herd when we think there is a better way.

RESPONSIBILITIES:

• Manage customer invoicing and Accounts Receivable processes.
• Monitor AR aging reports and proactively follow up on outstanding balances.
• Contact customers regarding overdue invoices and collection activities.
• Apply customer payments and reconcile customer accounts.
• Research and resolve billing discrepancies and payment issues.
• Process vendor invoices and manage Accounts Payable transactions.
• Reconcile vendor statements and resolve invoice discrepancies.
• Prepare and process ACH payments, wire transfers, and check runs.
• Maintain accurate accounting records and supporting documentation.
• Assist with month-end closing activities and account reconciliations.
• Support cash application, daily cash reconciliations, and reporting.
• Respond to customer and vendor inquiries in a timely manner.
• Assist with audit requests and compliance documentation.
• Support the transition of AP activities from the overseas team to the local accounting team.
• Cross-train across accounting functions to provide departmental coverage and operational flexibility.

MINIMUM REQUIREMENTS

Education:

• Preferred anUndergraduate degree in Accounting; preferably, a part-qualified accountant (CPA, CA, ACCA etc.)
• Computer skills required: Accounting Software; Vantage/Epicor, preferred; Microsoft Office Suite

Experience/Specific Knowledge:

• Proven working experience in Accounting, years in a finance environment, including at least 3 years in leading complex accounting related assignments
• Thorough knowledge of accounting principles and procedures
• Experience with creating financial statements
• High attention to detail with good Interpersonal skills
• Solid written and verbal communication skills
• Excellent mathematical skills
• Critical thinking and problem-solving skills
• Excellent Excel skills (design and proficiency)

Leadership: Demonstrate talent to communicate effectively at all levels, across functions, across cultures, internally and externally

Results orientated: Ability to achieve results both personally and through others in a fast-changing business culture

Energy: Demonstrates real commitment in a fast moving and pressured environment with multiple priorities and has the ability to energise others

Influencer: Able to utilise a range of techniques to win support, gain co-operation and break through roadblocks

Communication: Able to communicate effectively – verbally and written - across numerous levels of the organization.

COMPETENCIES:

• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.