FWS Student Success HUB Assistant in San Diego, California at NewSchool

Position Overview

The Student Success HUB Assistant plays a vital role in supporting the daily operations and cross-functional needs of our student-facing departments. This dynamic position offers the opportunity to gain diverse administrative, event planning, and creative experience while ensuring a seamless, supportive environment for the campus community.

Key Responsibilities

• Cross-Departmental Support: Provide general assistance to all departments operating within the Student Success HUB, including Academic Advising, Career Services, Enrollment & Outreach, Financial Aid, Marketing, the Registrar's Office, Student Accounts, and Student Life.

• Administrative Duties: Perform routine office tasks such as copying, scanning, data entry, and organizing digital or physical files.

• Event Operations: Assist in the logistics of campus events, which includes physical setup, active event support, and post-event takedown.

• Creative Assistance: Support the Marketing and Student Life teams with light graphic design tasks.

• Ad-Hoc Projects: Complete other administrative and operational duties as assigned by departmental supervisors.

Federal Work-Study Compliance & Schedule Requirements

This position is strictly governed by Federal Work-Study regulations. Employees must adhere to the following scheduling policies:

• Daily Limit: Students may not work more than 5 hours per day.

• Weekly Limit: Students may not work more than 20 hours per week.

• Award Maximum: Total hours worked must not result in earnings that exceed the student’s allocated Federal Work-Study total award amount for the year.

• Class Schedule Conflict Policy: Students are strictly prohibited from working or clocking in during their scheduled class hours. This federal regulation applies even in the event that a class is unexpectedly canceled or ends early.

Qualifications

• Must be currently enrolled at NewSchool of Architecture & Design and have an active Federal Work-Study award.

• Strong organizational skills and attention to detail.

• Ability to work collaboratively across various departments and adapt to changing daily priorities.

• Basic proficiency in office software and administrative tasks; graphic design experience is a plus.

• Reliable, punctual, and communicative regarding schedule tracking and award limits.