Coordinator, Marketing in Toronto, Ontario at iQ Office Suites Holdings Inc

Why Join iQ?

iQ Offices is proud to be a Great Place to Work® Certified™ company, a recognition based on feedback from our own team members about their experience working here. We are committed to creating an environment where people feel supported, empowered to grow, and excited to come to work each day.

We’re a winning team driven by collaboration, innovation, and success. At iQ Offices, we believe in working hard, having fun, and celebrating the journey together. Here’s how we support our team:

• Comprehensive Benefits: Protect yourself with a benefits package that covers health and medical expenses.
  
• Health Spending Account: Cover health and wellness expenses beyond traditional benefits.
  
• Employee and Family Assistance Program: Access confidential support for personal, financial, and mental health challenges.
  
• Flexible Paid Time Off: Enjoy the freedom to take time off as needed with our flexible paid time off policy.
  
• Professional Development Funds and Resources: Advance your career with funds and resources for professional development opportunities.
  
• Perks: Savour complimentary tea, coffee, and snacks in our stylish spaces.
  
• Vibrant Team Culture: Collaborate with bright, talented colleagues who inspire and motivate.

Job Overview

Reporting to the Director, Sales & Marketing, the Coordinator, Marketing plays an important role in supporting iQ Offices' marketing initiatives and brand growth. This role combines creativity with execution, supporting campaigns across digital marketing, social media, email marketing, website management, graphic design, and content creation. You'll work closely with internal teams and external partners to help bring marketing initiatives to life while ensuring our brand remains consistent across every touchpoint.

If you're organized, creative, curious, and enjoy balancing design with marketing strategy, we'd love to hear from you.

Key Responsibilities (including, but not limited to):

Marketing:

• Support the Marketing department’s initiatives by planning, executing and monitoring of projects
• Assist in maintaining brand standards and ensuring consistency across all marketing materials, digital channels, and internal communications.
• Build, schedule, and optimize email marketing campaigns using HubSpot CRM.Manage social media channels (Facebook, Instagram, LinkedIn),maintain the content calendar, schedule posts, and monitor engagement and performance.
• Plan and assist with content capture efforts, including photo and video shoots.
• Maintain and update website content using a content management system while supporting SEO best practices.Monitor campaign performance and prepare reports using tools such as Google Analytics, HubSpot, and social media platforms to identify insights and recommendations.Produce copy for websites, emails, blogs, and marketing materials while maintaining a consistent brand voice.
• Collaborate with external agencies for paid advertising, PR, SEO, and website design, with the support of theDirector, Sales & Marketing
• Utilize AI tools to support content creation, brainstorming, research, and workflow efficiencies while maintaining brand quality and accuracy.
• Support the planning, promotion, and execution of marketing events, member activations, and broker initiatives.
• Assist with daily management of marketing budgets and invoice tracking
• Disseminate new information and materials to various internal departments
• Create marketing collateral and internal enablement materials, including presentations, sales proposals, signage, email templates, business cards, and digital assets.
• Design graphics for social media, presentations, email campaigns, and other marketing initiatives.
• Manage the internal asset library, ensuring marketing resources remain organized and up to date.
• Develop creative briefs and coordinate with freelance designers to ensure projects meet brand standards, deadlines, and budget requirements.
• Assist with marketing budget administration and invoice tracking.
• Distribute marketing materials and updates to internal departments.

Required Education, Skills and Qualifications

• Post-secondary education in Marketing, Advertising, Communications, or a related field is considered an asset
• 1-3 years of experience in a Coordinator or Marketing role
• Proficiency with Canva, Adobe Creative Cloud, Microsoft Office, social media management platforms, and CRM and content management systems (e.g.HubSpot and WordPress) .
• Experience using analytics platforms such as Google Analytics and HubSpot to measure marketing performance is an asset.
• Exhibit a keen eye for design and aesthetics to be able to create visually appealing marketing materials
• Up to date with the latest trends and best practices in marketing is an asset
• Ability to thrive in a fast-paced environment with shifting priorities
• Excellent communication skills encompassing visual, verbal, and written communication
• Possess and demonstrate a proactive “can do” attitude
• Confident in identifying opportunities to improve workflows and outputs
• Demonstrated experience working independently in an efficient and effective manner
• Excellent time management, organizational and interpersonal skills
• Strong interpersonal skills with the ability to build collaborative working relationships across teams.
• High attention to detail, paired with exceptional organizational abilities
• Bilingual proficiency in English and French is an asset but not necessary

Our Ideal Team Member

• You’re energetic and active in building meaningful relationships
• You're a creative thinker, flexible and appreciate a little creative chaos
• You thrive under pressure and want to work with the best team at all times
• You’re always in search of new ideas and love a good challenge
• You speak up and expect to be heard and you always do what it takes to do better

About iQ Offices

At iQ, we create inspiring workplaces that empower our Members to thrive. With flexible terms, stunning interiors, and top-tier service, we’ve grown from a single location in 2012 to become Canada’s largest Canadian-owned coworking provider. Our prime downtown locations make it easy for teams to focus on what matters most—their success.

Our Core Values

At iQ, our core values guide everything we do. We are looking for someone who demonstrates these daily:

• CARE – We choose authenticity, empathy, and respect in every interaction.
• CURIOSITY – We explore, learn, and improve to shape what’s next.
• IMPACT – We are obsessed with curating experiences that leave a lasting impression.
• OWNERSHIP – We take pride in our work, own our outcomes, and pursue excellence daily.

About Great Place to Work Certification™

Great Place To Work® Certification™ is the most definitive “employer-of-choice” recognition that companies aspire to achieve. It is the only recognition based entirely on what employees report about their workplace experience – specifically, how consistently they experience a high-trust workplace. Great Place to Work Certification is recognized worldwide by employees and employers alike and is the global benchmark for identifying and recognizing outstanding employee experience. Every year, more than 10,000 companies across 60 countries apply to get Great Place To Work-Certified.

About Great Place To Work®

As the global authority on workplace culture, Great Place To Work® brings 30 years of groundbreaking research and data to help every place become a great place to work for all. Their proprietary platform and For All™ Model helps companies evaluate the experience of every employee, with exemplary workplaces becoming Great Place To Work Certified™ or receiving recognition on a coveted Best Workplaces™ List.

Learn more at greatplacetowork.com and follow Great Place To Work on LinkedIn, Twitter, Facebook and Instagram.

Join a Diverse & Inclusive Community

We’re proud to be an equal-opportunity employer committed to fostering diversity and inclusion. You will receive consideration for employment regardless of race, religion, gender, gender identity or expression, sexual orientation, ethnicity, creed, disability, or age.

Accessible Recruitment

We are dedicated to providing accommodations throughout the recruitment process to ensure accessibility for everyone. If you require accommodations, please contact hr@iqoffices.com.

Ready to Apply?
If you’re ready to take your career to the next level, we’d love to hear from you! Submit your resume and show us why you’re a great fit for the iQ team. We aim to circle back to all applicants, no matter the decision, and thank you for your interest in joining iQ Offices.