Are you a logistics mastermind who thrives on making the complex look easy? At SMS Site Services (SSS), we don’t just book flights—we power the mobility of a specialized field workforce. We are looking for a Site Services Travel Coordinator to be the operational heartbeat of our travel program. $27.00/hour (starting rate)

You’ll be the architect of the SSS travel lifecycle, ensuring our field and service experts get where they need to be, safely and efficiently. This isn’t just about itineraries; it’s about governance, system optimization, and emergency mobilization. You will manage our corporate travel platform, negotiate with key vendors, and provide 24/7-style support for critical site visits and urgent mobilizations.

What we offer:

Competitive compensation, medical/dental/vision coverage, paid vacation, paid holiday time, 401k with a company match, training, a tuition reimbursement program and more!

What you’ll do:

Manage hotel vendor relationships for SMS Site Services; ensure bookings use SMS contract rates where available and observe price caps for non‑contract hotelsIdentify, recommend and finalize appropriate long-term leased accommodation (i.e. apartments, corporate housing, etc) Maintain all lease documents/contracts and provide analysis to ensure best practice cost savingsArrange travel for SMS and non‑SMS personnel required on site (e.g., external specialists, visiting partners) and ensure cost and invoicing treatment follows company policyAct as the point of contact for SSS travel‑related inquiries, providing guidance on policy and booking supportObtain required approvals from the appropriate disciplinary supervisor, project leader, or management for travel requests or expenses that exceed policy limits or constitute deviationsCoordinate group itineraries (multi‑traveler bookings, project teams) and ensure consolidated invoicing or cost allocation as requiredLiaise with vendors to apply negotiated contract terms, obtain refunds or credits, and resolve booking disputesSupport expense and credit card reconciliation and collaborate with Finance/Accounts Payable to ensure travel costs are processed per company requirementsServe as alternate travel booker for SMS group flights, car rental, and hotel bookings as assignedProvide backup to the Immigration Coordinator by preparing letters of invitation (LOI) and obtaining required approvals/signatures as assigned