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Accountant – JOB # EF450

DEPARTMENT: Finance

EMPLOYMENT STATUS: Full Time/Exempt/Professional

REGULAR WORK SCHEDULE: 8:00 a.m. – 4:30 p.m. Monday - Friday

GENERAL OVERALL PURPOSE/OBJECTIVE OF POSITION: Provide assistance with all accounting functions related to the business operations of Goodwill Industries-Knoxville, Inc. (GWIK) as needed; specifically, payroll and the ADP Payroll System, accounts receivables, accounts payable invoice processing, bank accounts and transfers, and month-end reports. Ensures that all Goodwill Industries-Knoxville, Inc. (GWIK) staff members follow the organization’s financial policies and procedures. Provide reports, disclose trends, and disseminate information to the VP of Finance, as requested. Exercises discretion and independent judgment investigating and resolving matters of significance on behalf of GWIK.

SUPERVISION RECEIVED: Minimal: Updates the VP of Finance on day-to-day activities, as needed

SUPERVISION EXERCISED: Supervises Accounting staff in the Vice President’s absence.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Responsible for assisting the VP of Finance in completing all assigned Finance/Financial Management functions to ensure effectiveness, accuracy, and efficiency – to include all assigned internal and external reporting requirements.
Responsible for maintaining personal payroll records
Responsible for accurate record of time worked and PTO hours used.
Responsible for the submission in the ADP Payroll system, requests for any PTO time used.
Responsible for accuracy of personal timecard information for hours worked, PTO hours, Holiday hours, etc. for your supervisor to review and approve and for the processing of payroll.

Responsible for being knowledgeable of the GWIK Fiscal Management Manual and associated policies and procedures.

Responsible for being knowledgeable of the GWIK Chart of Accounts including GL Codes, Departmental Codes and Location/Program Codes.

Responsible for ensuring that Financial documents are filed and maintained orderly and accurately and that all documents are retained in accordance with GWIK’s Records Retention Schedule.

Responsible for protecting the confidentiality of all financial, payroll and personnel records.

Responsible for tracking departmental goals and objectives of programs and their degree of attainment.

Responsible for providing reports, billings, and requested information accurately and in a timely manner to the VP of Finance and other Administrative staff as prescribed for in GWIK policies and procedures.

Responsible for working as a member of the Finance Team for GWIK, providing support, leadership, and/or assistance wherever needed.

Working with the other staff to create solutions for identified problems and to implement solutions within the department.
Working diligently in the community to promote GWIK and to create a positive image for all GWIK programs, services, and facilities.
Providing a good role model to all program staff by following GWIK policies and procedures.

Responsible for performing all assigned departmental daily operations, including those usually performed by other departmental staff in their absence.

Responsible for being knowledgeable of GWIK’s Departments, the Programs offered by GWIK’s Workforce Development Department and the locations GWIK operates.

Responsible for being familiar with GWIK personnel policies including the PTO leave policies, dress code, grievance procedure, merchandising policy, payroll and the progressive discipline policy.

May utilize GWIK vehicles for transporting materials and/or staff to special events, departmental appointments, or to travel to other GWIK facilities for business.

Maintaining the vehicle maintenance book that indicates mileage, maintenance, insurance information, and the GWIK Transportation Manual.
Operating the vehicle in a safe manner in accordance with all policies and procedures outlined in the GWIK Transportation Manual.

Responsible for maintaining satisfactory attendance and punctuality based on GWIK policies and procedures.

Responsible for maintaining staff coverage at the facility during operational hours.

Responsible for attending departmental and company in-service training meetings as directed by the VP of Finance.

Responsible for working cooperatively with all other Goodwill Industries-Knoxville, Inc. (GWIK) staff to ensure the success of all GWIK functions and operations.

Responsible for ensuring the health and safety of all staff members assigned to the department and to ensure compliance of all GWIK safety and health policies and procedures.

Responsible for accomplishing all departmental essential duties and responsibilities and all other duties as assigned by the VP of Finance or the President & CEO.

ACCOUNTANT ESSENTIAL DUTIES AND RESPONSIBILITIES:

Oversee day-to-day operations for the Finance department to ensure accuracy of work and timeliness of all tasks. Provide status reports to the VP of Finance.

Responsible for processing GWIK’s bi-weekly payroll accurately and on a timely basis.
Work with all departments to obtain the proper payroll information for each bi-weekly payroll.

Assist departmental managers and supervisors with problems and/or questions related to payroll processing.

Review payroll timecard information in the ADP Payroll system. Review reported hours, job codes, wages, etc. for each staff member and program participant to the payroll system. Question and verify any reported information that appears out of the ordinary.

Transmit to ADP Payroll the completed files for processing that payroll.

Save the payroll system generated .pdf files of paychecks/direct deposit statements for later reference if needed.

Save the payroll reports to the appropriate file for later reference if needed.

Generate an accurate GL posting information for each payroll and post to the accounting system. Generate any needed GL accrual posting for labor expense at end-of-month not covered in monthly payroll.

Track 403b retirement benefit deductions. Transmit payroll census file to Ameritas/BlueStar reflecting payroll deductions and employer matching funds for them to generate the deduction from GWIK bank account and deposit to GWIK staff’s 403b retirement accounts.

General Ledger Functions

Bank Reconciliations – Complete or assist in the completion of the bank reconciliations

Store Deposit Accounts – Assist as needed with the reconciliation of store bank accounts. Verify reconciliations and post the appropriate GL posting for each bank.
Assist as needed with the reconciliation of the main operating bank account.

Other GL calculations and postings as directed by the VP of Finance.

Recommend changes/additions to Chart of Accounts to reflect new or changed programs.

Process GWIK’s Accounts Payable.

Sort all incoming Accounts Payable invoicing, receiving tickets, purchase requisitions, etc. and group common items together. Communicate with the proper administrative staff to obtain needed documentation for an invoice. Review aged items with VP of Finance for assistance in gathering documentation.

Assist departmental managers and supervisors with problems and/or questions related to invoices or needed check payments.

Ensure that the appropriate documentation is received on all items submitted for payment in accordance with GWIK policies & procedures.

Enter invoices to Accounts Payable system for payment when all required supporting documents and approvals are received. Match entered invoices to the month that the expense was incurred. Code invoices to expense accounts, or other accounts that accurately reflect the use of the funds. Utilize the VP of Finance to resolve questions regarding expense account allocations.

Assist in the protection of the credit rating and good standing of GWIK in part by ensuring that payments to vendors are remitted in a timely and accurate manner and that adequate documentation of such payments are maintained.

Mark each invoice with the GL code and amount that was used to post the invoice.

Enter and update repetitive invoices that are equal payments each month (rents, etc.) into Accounts Payable Repetitive Invoice system. Update and process these invoices in a timely manner. Complete as directed by the VP of Finance.

Be able to show support documentation for questions that might arise with any Accounts Payable invoice.

Update invoice data entries to the appropriate accounting period as directed by the VP of Finance.

Assist as needed with the printing of approved Accounts Payable checks.

Assist the Accounting Clerk as needed with the assembly of paid invoices and their supporting documentation. Assist as needed with the proper filing of Accounts Payable invoices.

Maintain accurate Accounts Payable files of all Paid invoices.

Generate monthly Accounts Receivable invoicing and postings

Process Rag Salvage Sales invoices based upon shipment information provided by the Middlebrook staff. Mail invoices to vendor and fax copy to salvage broker. Track orders and pricing via faxes received from salvage broker.

Complete the DHS/DRS Authorization and Invoice Forms promptly for services and funds provided by the Workforce Development Department. Post to GWIK’s accounting system. At the end of each month, work with the Workforce Development Department to produce a list of services provided that GWIK has yet to receive an VPO and the revenue that will result from said service.

Generate invoices for all other services provided by the Workforce Development Department.

WIOA Programs
School systems
Any Others

Assist as needed with the calculation and posting to the accounting system, invoices for State-Use JSD contracts..

Process invoices each month for any recycle materials performed by the Goodwill Retail Operations as directed by the VP of Finance.

Process and mail invoices for the quarterly City of Knoxville Attended Donation Center invoices.

Assist as needed with the processing of other monthly invoices; i.e. Knox County ADC/Convenience Center operations, etc.

Compile information and prepare reports

CMRA Quarterly TN Labor Ratio Report – Track direct labor and supervisor labor for CMRA State-Use JSD contracts to calculate the disabled direct labor ratio. Complete the TN Labor Ratio Report form and submit to the VP of Workforce Development. Respond to any questions regarding the report.

403(b) Annual Census Report – Compile payroll data on each GWIK staff member and program participant and transmit this data for each payroll to 403b processor, BlueStar Retirement. Assist BlueStar Retirement will any additional information required to complete the Annual 403(b) Report..

Gather data and compile information for use with other tasks as directed by the VP of Finance.

Cash Management Functions

Monitor and transfer cash amounts from store deposit bank accounts to main operating account on or about the 10th and 25th of each month to keep bank account balances below FDIC Insurance limits.

Tax Forms, Returns, Etc.

Employee Benefit 5500 Tax Return – Gather data as needed to complete returns

403(b) Retirement/Pension Plan
Section 125 - Health Insurance Plan

Provide assistance as directed by the VP of Finance with the calculation and processing of 1099-NEC and 1099-MISC tax forms for distribution on or before Jan 31st and the 1096 Transmittal Form completed and mailed on or before Feb 28th.

Prepare file folders each new year for Accounts Payable and Accounts Receivable files.

Store Audits – Assist as needed the Accounting Clerk with the performance of the random, unannounced store audits of the cash drawers.

Store Sales – Assist Accounting Clerk as needed with interpreting store cash register tapes to resolve problems/questions with the store’s daily sales totals.

Accounts Receivable – Assist Accounting Clerk as needed with proper account posting for Accounts Receivable Payable Invoices.

Financial Reporting – Assist the VP of Finance with any and all postings/tasks in order to complete the monthly financial reports.

Assist with gathering of information, files, etc. and all tasks for preparation of the annual financial audit.

Provide the Accounting Clerk with any problem solving assistance needed to complete assigned tasks in a timely manner.

Perform other tasks as needed to ensure smooth operation of the Finance Department as directed by the VP of Finance.

Serve as the Finance Department Supervisor in the absence of the VP of Finance.

ANNUAL PERFORMANCE STANDARDS:

POINTS RANGE STANDARD

0-25

Finance Dept day-to-day operations & Payroll-- Work is completed accurately on a timely basis. Accounting Clerk is utilized to complete required tasks and insure smooth operation of department. VP of Finance aware of any issues that may present a problem.

0-25

General Ledger and Reconciliations--Postings are entered to the GL in a timely manner and without errors as per GWIK, GAAP, and CARF requirements.

0-25

Accounts Receivable/Accounts Payable--Completes all required reports, postings and invoices in a timely manner and without errors as per GWIK and CARF requirements.

0-19

Miscellaneous Reports--Completes all paperwork and other assignments as required by the VP of Finance in a timely manner and without errors as per GWIK and CARF requirements

0-2

Teamwork/Supervision/Leadership--Supports the VP of Finance and Goodwill policies at all times. Works effectively to assist with the development of the Accounting Clerk, fostering teamwork in the department, goodwill and motivation with all staff and program participants. Maintains a positive demeanor at all times. Open to new ideas or changes.

0-2

Internal Customer Service--Providing excellent customer service to all employees creating a positive image for the Finance Department and GWIK. Good listening skills and remains calm when confronted with problems.

0-2

Initiative--Takes initiative to complete tasks without being asked. Willingness to make decisions and to take responsibility. Always taking steps to improve the Organization’s reputation. Takes initiative to build employee/program participant loyalty. Takes initiative to promote safety/security consciousness.

REQUIRED TECHNICAL SKILLS/ABILITIES: Must have prior experience with computers (working with Word, Excel, and proficiency with e-mail), Finance-specific software applications/systems is a plus. Prior experience working with people with disabilities and/or other disadvantages is preferred.

REQUIRED LICENSES, CERTIFICATES, and REGISTRATIONS: Must have a valid driver’s license and be insurable under the Goodwill Liability Insurance Plan. First Aid/CPR certification is preferred.

MINIMUM EXPERIENCE REQUIREMENT: 2 - 4 years related experience and/or training with an Associates Degree; a minimum of 4-6 years experience in lieu of a degree.

MINIMUM EDUCATION REQUIREMENTS: Bachelor’s Degree in Accounting/Finance or a related field plus a minimum of 2 –4 years related experience and/or training. Extensive related work experience considered in lieu of degree.

ACCESS TO CONFIDENTIAL INFORMATION: Access to staff’s personnel and pay records and budgetary information. High access to confidential records.

HANDLE ORGANIZATIONAL FUNDS: Maintenance funds & Petty Cash

LANGUAGE SKILLS REQUIRED: Level 4

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, program participants, customers, and the general public.

MATHEMATICAL SKILLS REQUIRED: Level 3

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to compute rate, ratio, and percentages.

REASONING ABILITY REQUIRED: Level 4

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

PHYSICAL DEMANDS: This is a SEDENTARY position (exert up to 10 lbs. of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time, but may involve walking or standing for brief periods of time).

AMOUNT OF TIME IN JOB

None Occasionally Frequently Constantly

Standing __ _X _ _ __ _

Walking __ _ _X_ _ __ _

Sitting ____ _ _ X _ _

Using hands to feel or handle _ X_ _ _ _ __ _

Reaching with hands and arms _ X _ __ _ _ __ _

Climbing or balancing _ X _ __ _ __ _ ____

Stooping, kneeling, crouching, or crawling _ __ _X _ __ _ __ _

Twisting, bending, and turning _ _ _ _X _ __ _ __ _

VISUAL REQUIREMENTS: Must have good close vision

ENVIRONMENTAL CONDITIONS: None

NOISE LEVEL IN WORK ENVIRONMENT: Moderate

OTHER SPECIAL REQUIREMENTS: Must be able to pass a DMV check and a pre-employment security check (as applicable) and comply with the GWIK Drug/Alcohol Free Workplace Policy.

DISCLAIMER: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the staff member but rather to provide a solid foundation for all staff members to become familiar with their assigned position and department. Refusal to perform assigned duties will be considered insubordination and is cause for immediate dismissal.

Revised 11/25, Reviewed 12/24, Reviewed 12/23, Reviewed 12/22, Revised 11/21, Revised 11/20, Reviewed 11/19, Revised 11/18, Reviewed 11/17, 12/16; Revised 11/15

8:00 a.m. – 4:30 p.m. Monday - Friday

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ACCOUNTANT in Knoxville, Tennessee at Goodwill Industries - Knoxville

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