Position: Executive Assistant

About ACE Scholarships

ACE is a 501(c)(3) non-profit, founded in 2000 in Denver, Colorado, to provide low-income children with equal access to quality K-12 private schools through partial scholarship support. Over the past 25 years, ACE has delivered more than 100,000 scholarships worth over $330 million. This school year, ACE is serving approximately 14,000+ children in Arkansas, Colorado, Delaware, Hawaii, Kansas, Louisiana, Mississippi, Missouri, Montana, New Mexico, Texas, Utah, and Wyoming, and is actively pursuing other expansion opportunities with the support of a national funding partner. In 2023, ACE Scholarships expanded its program offerings by administrating Educational Savings Account programs for state governments. For more information visit the ACE website at www.acescholarships.org.

Our Mission is to advance K-12 educational freedom, with a focus on securing financial support for families so they may access the quality education of their choice.

Our Values:

ACE Founding Principles: Our founding principles are the foundation of ACE and our North Star. We honor ACE’s founders by remaining committed to these principles, and we passionately advocate for the Mission and Vision these principles support.

Accountability: We embrace personal responsibility by taking ownership of our work and focusing on results. We expect both to give and to receive honest feedback.

Innovation: We know ideas matter. We prefer the risks and rewards the come with creativity, to the certainty that attends stagnation.

Adaptability: We position ourselves to take advantage of opportunities, embracing strategic and operational change when it makes our work more impactful.

Optimism: We believe our best days are ahead, and we embrace a forward-thinking mindset. We will make mistakes, but we will remain cheerful in the face of adversity and give people the benefit of the doubt.

Kindness: We value everyone on our team, respect differences and trust one another. This requires courage and strength, as it involves celebrating and giving our undivided attention to others.

Our Founding Principles:

1) The American public education system is flawed

2) Free enterprise and democracy work

3) Parents know the best education environment for their kids

4) Private schools offer great value and have open seats

5) All people are created equal and deserve an equal chance to pursue the American Dream

Position Overview

The Executive Assistant will provide high-level administrative support to the President and CEO. Reporting directly to the President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The Executive Assistant should have the ability to exercise good judgement in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Primary Job duties and responsibilities

1. Executive Assistance

· Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.

· Sustain a daily calendar of meetings and events.

· Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

· Arrange travel accommodations for executives. Prepare expense reports.

· Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive team is involved with.

· Be responsive to emails/texts/phone calls, with contact outside normal business hours.

· Represent the company and executive team in a positive light through great follow-through skills and sound judgement.

· Conserve the President’s and CEO’s time by reading, researching, collecting and analyzing information as needed, in advance.

· Organize complex calendars and schedules, resolving any scheduling issues.

· Coordinate meeting invitations, logistics, zoom room set up, and materials for various meetings including board meetings, including food catering.

· Provide additional general support to CEO such as coordinating donor gifts, mail merging emails, and letters.

· Complete ad hoc projects as assigned relating to business, personal events and/or family needs.

2. Office Management

· Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

· Welcoming office guests by greeting them, in person or on the phone; answering or directing questions.

· Assist with onboarding new employees with building-related matters (key cards, parking passes, etc.).

· Order supplies and snacks.

· Monitoring of general office email and phone line; rerouting communications to the appropriate parties.

· Manage the offsite storage.

· Assisting with company-wide communications and emails.

· Phone set up (extensions and phone directory).

· Open and distribute mail.

· Primary contact for building management, cleaning service, and other office related vendors and service partners.

· General upkeep of office appearance, cleanliness, and holiday décor.

· Other duties as assigned.

Desired Knowledge, Skills and Abilities

· Excellent communication and time management skills; proven ability to meet deadlines.

· Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

· Use discretion, confidentiality, and good judgement to handle C-level matters.

· Strong customer-centric philosophy; ability to maintain professionalism, patience and empathy when resolving issues with stakeholders.

· Knowledge and passion for school choice and ACE Scholarship’s mission.

· Strong attention to detail and ability to stay organized.

· Ability to manage multiple projects and activities.

· Enthusiastic self-starter with the ability to identify problems and contribute towards implementing solutions.

· Has a strong business sense and can decipher priorities and make sound judgement calls when needed.

· Commitment to excellence; performs duties at the highest level possible on a consistent basis.

Minimum Requirements

· Bachelor’s Degree or equivalent work experience

· 5+ years of related experience in an executive assistant role supporting VP/C-Suite Executives

· Advanced proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint)

· Flexible hours as dictated by the needs of business for projects and meetings.

· Personal and professional integrity

· Excellent professional appearance and presentation

· Strong analytical and decision-making skills

· Ability to travel out of state (>10%)

Location and Reporting

· Position will be based in ACE Scholarships’ Denver Office (Greenwood Village, CO/Denver Tech Center)

· Primarily in office work environment. Occasional work from home opportunities available after training period.

· Reports to President

FLSA Status: Exempt, Full Time

Compensation

Competitive annual salary of $55,500 - $75,000 (DOE) and benefit package, including medical, dental, vision, STD, LTD, 401(k) with corporate match; plus other benefits.