Executive Assistant and Academic Accommodations Coordinator

Deans' Office

Full-time, non-exempt, 37.5 hours/week

$26-32/hour

On-Campus

Reports to: Vice Dean for Students

VLGS Benefits and PTO include:

- Full benefits (medical, dental, vision, etc.).

- 403b including 4% employer contribution.

- 2 weeks of paid vacation in addition to paid personal and sick days.

- 11 paid holidays plus two weeks of paid days off for Summer and Winter breaks.

- Employee Assistance Program.

- VLGS course participation with tuition assistance.

- Flexible schedule potential.

Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community.

Position Summary:

The Executive Assistant and Academic Accommodations Coordinator is an integral member of the Deans’ office team. This role will provide support for the operation of the Deans’ office, working closely with the administrative team, and in collaboration with other offices and support teams. This is a residential position; on-campus presence is required.

Key Duties and Responsibilities:

• Act as the primary point of contact for students interacting with the Vice Dean for Students. Provide information, explain and enforce standard policies and procedures, process requests, and resolve issues by referring students to the correct department or person as necessary.
• Manage calendars and schedule meetings.
• Arrange and organize institutional and departmental events including, but not limited to receptions, dinners, conferences, workshops, and programs. This includes coordinating dates with calendars and schedules, arranging for food, rooms, technology, invitations, publicity, and monitoring attendance.
• Draft, revise, and proofread documents including minutes, reports, policies, manuals, correspondence, etc.
• Implement and maintain filing, record-keeping, and reporting systems manually and electronically, including basic ability to work with spreadsheets and data.
• Organize and maintain the office space. Order supplies, screen and distribute mail, and respond to routine correspondence.
• Office reception duties; answer phones, greet and direct guests, students, etc. upon arrival to the office in a polite and professional manner, and answer questions and/or direct such visitors and students to the appropriate department as needed.
• Provide class and teaching related support for Vice Dean for Students.
• Manage implementation of and ongoing support for academic accommodations for all students, including working with faculty and staff to ensure accommodations are properly administered.
• Liaise with outside vendors to ensure proper implementation of accommodations.
• Hire, train, and supervise 15-25 work study students each semester.
• Manage expense reporting for Vice Dean for Students, Office of Diversity, Equity, and Inclusion, and the Mental Health Department.
• Provide administrative support to the Mental Health Department as needed.
• Contribute to school-wide projects as needed.
• Perform other related duties as assigned.

Required Education, Skills, and Experience:

• Associate’s degree required; bachelor’s degree preferred.
• Minimum of two years’ experience in an administrative support position or related role.
• Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints.
• Experience arranging travel and accommodations.
• Experience managing complex calendars and schedules.
• Strong written and verbal communication skills.
• Ability to use discretion in handling confidential and sensitive information.
• Ability to handle multiple priorities with tight deadlines in a fast-paced environment.
• High level of proficiency with Microsoft Office Suite. Must be able to adapt to new and emerging technology as established and communicated by the law school.
• Ability to work independently to accomplish goals, and also participate as an engaged member of the Deans' Office team. Excellent time management, planning, administrative, and organizational skills; good writing and math skills; strong intercommunication skills including the ability to interact courteously and efficiently with a wide variety of individuals both inside and outside of VLGS.
• Knowledge of higher education administration or legal office procedures preferred.
• Excellent planning, administrative, organizational, and interpersonal communication skills.

Other Requirements:

• 85% computer related work.

• Primary work is done sitting and/or standing at desk.

• Must be able to work legally within the United States without sponsorship.

• Ability to perform all essential functions of the job with or without basic accommodations.

Application Requirements:

Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at https://www.vermontlaw.edu/community/about-vls/employment-opportunities or email required documents to HR@vermontlaw.edu.

As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at jobs@vermontlaw.edu. Vermont Law and Graduate School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status.

PM20